Import formatted label list into Outlook Contacts

[Juanbal]

We maintain a modest 1000 records/contacts for the specific purpose of
mailing news letters. These contacts were mistakingly added to another more
extensive list of contacts. In order to reintegrate these to our original
newsletter list we will need to do it "by hand." We do have a merged-labels
file containing all of the contacts in question.

Is there a way to automatically take these labels and recreate the contact
group in outlook?

 

[Brian Tillman [MVP - Outlook]]

We maintain a modest 1000 records/contacts for the specific purpose of
mailing news letters. These contacts were mistakingly added to another more
extensive list of contacts. In order to reintegrate these to our original
newsletter list we will need to do it "by hand." We do have a merged-labels
file containing all of the contacts in question.

Is there a way to automatically take these labels and recreate the contact
group in outlook?

What's a Contact "group"? Outlook uses no such term. Perhaps you mean a
Contact folder or perhaps you mean a Distribution List. Only you know the
answer to that.

 

[Russ Valentine [MVP-Outlook]]

Unclear post.
Clarify what you mean by a "contacts list." Outlook uses no such term.
Clarify what you mean by "a merged-labels file"

 

[Diane Poremsky [MVP]]

file, import to make separate contacts or see
http://slipstick.com/Tutorials/create/dl.asp to add them to a DL.

--
Diane Poremsky [MVP - Outlook]



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[Juanbal]

My apologies. I do mean a Contact Folder or subfolder in this case, but not
a distribution list.

 

[Juanbal]

I mean a contact folder. By merged label file I mean a Word Doc file that
contains the 1000 contacts formatted as labels and ready to be printed as
labels to affix to the newsletters for regular USPS mail. Each label in that
file represents an individual contact: Name, company, address, city, state
and zip code. My question: is there a way that I can use the information on
each one of those labels and recreate the contacts in "Outlook contacts?"
--
Juanbal

Unclear post.
Clarify what you mean by a "contacts list." Outlook uses no such term.
Clarify what you mean by "a merged-labels file"

--
Russ Valentine
[MVP-Outlook]

We maintain a modest 1000 records/contacts for the specific purpose of
mailing news letters. These contacts were mistakingly added to another
more
extensive list of contacts. In order to reintegrate these to our original
newsletter list we will need to do it "by hand." We do have a
merged-labels
file containing all of the contacts in question.

Is there a way to automatically take these labels and recreate the contact
group in outlook?

 

[Juanbal]

Thank you Diane for the resources. I will look and see and get back if I
find any thing.
--
Juanbal

file, import to make separate contacts or see
http://slipstick.com/Tutorials/create/dl.asp to add them to a DL.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

We maintain a modest 1000 records/contacts for the specific purpose of
mailing news letters. These contacts were mistakingly added to another
more
extensive list of contacts. In order to reintegrate these to our original
newsletter list we will need to do it "by hand." We do have a
merged-labels
file containing all of the contacts in question.

Is there a way to automatically take these labels and recreate the contact
group in outlook?

 

[Russ Valentine [MVP-Outlook]]

At the time you create a merge document, you can save it as a document to be
reused if you want. You'd need to post in a Word group if you need more
details.
--
Russ Valentine
[MVP-Outlook]

I mean a contact folder. By merged label file I mean a Word Doc file that
contains the 1000 contacts formatted as labels and ready to be printed as
labels to affix to the newsletters for regular USPS mail. Each label in
that
file represents an individual contact: Name, company, address, city, state
and zip code. My question: is there a way that I can use the information
on
each one of those labels and recreate the contacts in "Outlook contacts?"
--
Juanbal

Unclear post.
Clarify what you mean by a "contacts list." Outlook uses no such term.
Clarify what you mean by "a merged-labels file"

--
Russ Valentine
[MVP-Outlook]

We maintain a modest 1000 records/contacts for the specific purpose of
mailing news letters. These contacts were mistakingly added to another
more
extensive list of contacts. In order to reintegrate these to our
original
newsletter list we will need to do it "by hand." We do have a
merged-labels
file containing all of the contacts in question.

Is there a way to automatically take these labels and recreate the
contact
group in outlook?

 

[Juanbal]

I am not making myself clear. One more try.
1.) I had a Contacts folder with a thousand contacts.
2.) I merged these contacts into a Word document containing the one thousand
contacts.
3.) Subsequent to this merge, we inadvertently deleted (for the sake of
argument) all one thousand contacts from the Contacts folder.
4.) Now, all we have is the merged document containing the contacts.
5.) We can cut and paste unto outlook contacts one by one; or is there an
easier way to do this that would not require such labor intensive effort?

I apologize for expressing myself this way. I truly do appreciate your
effort Russ. If we have to do it "by hand" so be it. I was looking for an
easier way of doing it.

Thank you again.

--
Juanbal

At the time you create a merge document, you can save it as a document to be
reused if you want. You'd need to post in a Word group if you need more
details.
--
Russ Valentine
[MVP-Outlook]

I mean a contact folder. By merged label file I mean a Word Doc file that
contains the 1000 contacts formatted as labels and ready to be printed as
labels to affix to the newsletters for regular USPS mail. Each label in
that
file represents an individual contact: Name, company, address, city, state
and zip code. My question: is there a way that I can use the information
on
each one of those labels and recreate the contacts in "Outlook contacts?"
--
Juanbal

Unclear post.
Clarify what you mean by a "contacts list." Outlook uses no such term.
Clarify what you mean by "a merged-labels file"

--
Russ Valentine
[MVP-Outlook]
We maintain a modest 1000 records/contacts for the specific purpose of
mailing news letters. These contacts were mistakingly added to another
more
extensive list of contacts. In order to reintegrate these to our
original
newsletter list we will need to do it "by hand." We do have a
merged-labels
file containing all of the contacts in question.

Is there a way to automatically take these labels and recreate the
contact
group in outlook?

 

[Gordon]

I am not making myself clear. One more try.
1.) I had a Contacts folder with a thousand contacts.
2.) I merged these contacts into a Word document containing the one thousand
contacts.
3.) Subsequent to this merge, we inadvertently deleted (for the sake of
argument) all one thousand contacts from the Contacts folder.
4.) Now, all we have is the merged document containing the contacts.
5.) We can cut and paste unto outlook contacts one by one; or is there an
easier way to do this that would not require such labor intensive effort?

I apologize for expressing myself this way. I truly do appreciate your
effort Russ. If we have to do it "by hand" so be it. I was looking for an
easier way of doing it.

Thank you again.

Save the document as a text file (*.txt)
Open in Excel. Then you may have to manipulate the data somewhat. Save
As a CSV file and import that directly to Outlook.

Good luck!

 

[Juanbal]

Thanks Gordon. I will try and get back.

 

[Russ Valentine [MVP-Outlook]]

I see now. It was never clear that you had destroyed the original Contacts
and were trying to recreate them from scratch using a "reverse mail merge."
Gordon's idea is what I'd try.
--
Russ Valentine
[MVP-Outlook]

I am not making myself clear. One more try.
1.) I had a Contacts folder with a thousand contacts.
2.) I merged these contacts into a Word document containing the one
thousand
contacts.
3.) Subsequent to this merge, we inadvertently deleted (for the sake of
argument) all one thousand contacts from the Contacts folder.
4.) Now, all we have is the merged document containing the contacts.
5.) We can cut and paste unto outlook contacts one by one; or is there an
easier way to do this that would not require such labor intensive effort?

I apologize for expressing myself this way. I truly do appreciate your
effort Russ. If we have to do it "by hand" so be it. I was looking for
an
easier way of doing it.

Thank you again.

--
Juanbal

At the time you create a merge document, you can save it as a document to
be
reused if you want. You'd need to post in a Word group if you need more
details.
--
Russ Valentine
[MVP-Outlook]

I mean a contact folder. By merged label file I mean a Word Doc file
that
contains the 1000 contacts formatted as labels and ready to be printed
as
labels to affix to the newsletters for regular USPS mail. Each label
in
that
file represents an individual contact: Name, company, address, city,
state
and zip code. My question: is there a way that I can use the
information
on
each one of those labels and recreate the contacts in "Outlook
contacts?"
--
Juanbal


:

Unclear post.
Clarify what you mean by a "contacts list." Outlook uses no such term.
Clarify what you mean by "a merged-labels file"

--
Russ Valentine
[MVP-Outlook]
We maintain a modest 1000 records/contacts for the specific purpose
of
mailing news letters. These contacts were mistakingly added to
another
more
extensive list of contacts. In order to reintegrate these to our
original
newsletter list we will need to do it "by hand." We do have a
merged-labels
file containing all of the contacts in question.

Is there a way to automatically take these labels and recreate the
contact
group in outlook?