There are potentially six sources of formatting:
1) The styles in the target document
2) The styles in the Source document
3) The direct formatting in the target document
4) The direct formatting in the source document
5) The template attached to the target document
6) The template attached to the source document.
If either document has "Automatically update style on open" set in
Tools>Templates and Add-ins>Attach, then its styles will be overwritten by
the styles in the attached template each time the document is opened.
If a piece of text is formatted with a style of the same name as one that
exists in the target document, it will adopt the target document's version
of the formatting when pasted.
If a piece of text is formatted with a style whose name does not exist in
the target document, it will retain the source document's style formatting
and add the style to the target document.
If a piece of text has directly applied formatting in the source document,
and it is pasted, the direct formatting will be retained. But if the
underlying style formatting is different, you will get a Boolean addition of
the style properties.
Let's assume you have a paragraph in Normal style, which is set to 12 points
Cambria in the target document with 10 points space below. In the source
document, Normal style is 10 points Times New Roman with 0 space below.
If you paste that paragraph, it will adopt 12 points Cambria with 10 points
below.
However, if you set that paragraph to Red and Bold using direct formatting,
when you paste it, you will get 12 points Cambria Red and Bold (the
properties will add).
If you want text to transfer reliably between documents, perform all your
formatting using styles, and ensure you use the same style names in both
documents. If the style formatting in the target document is correct, all
pasted text will be correct, because all pasted text will adopt the
formatting of the target document and will not bring in any "extras" of its
own.
In your case, however, it sounds as though the source document may have
contained some cross-references. If you paste only "part" of the text
enclosed in a cross-reference, all hell breaks loose. Text ends up in the
table of contents that was never supposed to be there, because the broken
cross-reference expands down to the next paragraph of the same style.
If that is what has happened, you need to click on the page number in the
Table of Contents to go to the bad cross-reference, and re-create it.
Hope this helps
I'm trying to import about 40 pages from one document into another.
Trouble is, the formatting goes awry at every attempt.
I've tried all the permutations of 'paste special,' I've tried 'clear
formatting' in the destination document, I've tried 'Insert File,'
I've tried everything else I can think of and searched the forum. A
similar issue came up last year:
http://groups.google.com/group/microsoft.public.mac.office.word/browse_thread/
thread/17723fee6bdaf492/b8fd960af96a92c5?lnk=gst&q=import+document#b8fd960af96
a92c5
but I'm not sure it was resolved.
btw - the 're-formatting' is very odd - it consistently takes about
half the clipboard and capitalises it, other parts it puts in bold,
and others it applies heading styles to - bizarre.
Any ideas?
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John McGhie, Microsoft MVP, Word and Word:Mac
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I'd