Importing calendar PST from newer versions of Outlook

[Nat]

I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the 07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question is
this .. Can that same process be done for a calendar PST file, or would there
be a better file type to choose?

Thanks a lot

 

[Jocelyn Fiorello [MVP - Outlook]]

It would actually be better for you to create a new 97-2002 format .PST file
on your machine and then copy her data from her 2007 file to the older format
file. Importing tends to corrupt or lose data.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

 

[Russ Valentine [MVP-Outlook]]

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.

 

[Nat]

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]

I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot

 

[Nat]

I think I understand waht you meant. Create the new PST in XP (let's say)
and tehn copy the PST data from 03 (or newer) into the new PST file. Is that
correct? IF so how do I copy from one PST to another?

Thanks again,

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]

I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot

 

[Jocelyn Fiorello [MVP - Outlook]]

In Outlook 2007, if you click File | New | Outlook Data File, you will get a
dialog box asking you which format to create the new file in, and it gives a
description of each type if you click on the type. Select "Outlook 97-2002
Personal Folders File" in this case. Make sure you give the new file an
easily identifiable name, like "Mary 2002", to distiguish it from any of your
..PST files in your Folder List.

For the contacts issue -- what version of Outlook is this user running?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]

I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot

 

[Jocelyn Fiorello [MVP - Outlook]]

Not sure if my last reply went through, so here it is again.

In Outlook 2007, if you click File | New | Outlook Data File, you will get a
dialog box asking you which format to create the new file in, and it gives a
description of each type if you click on the type. Select "Outlook 97-2002
Personal Folders File" in this case. Make sure you give the new file an
easily identifiable name, like "Mary 2002", to distiguish it from any of your
..PST files in your Folder List.

For the contacts issue -- what version of Outlook is this user running?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]

I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot

 

[Jocelyn Fiorello [MVP - Outlook]]

Just open them both in the Folder List (so that all folders are showing) and
drag and drop between them. For the default folders, like Calendar, you will
need to go into the Calendar folder, switch to an unfiltered table view such
as By Category, then select all items (CTRL+A) and copy or move them to the
existing Calendar folder in the new 97-2002 format .PST. For folders that
don't already exist you can just drag and drop the entire folder.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

I think I understand waht you meant. Create the new PST in XP (let's say)
and tehn copy the PST data from 03 (or newer) into the new PST file. Is that
correct? IF so how do I copy from one PST to another?

Thanks again,

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]
I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot

 

[Nat]

The judge came from a court with OL 03, but when he came here his PC had 02
on it. the tech support here could not figure out the compatibility issue so
they just installed 03 on his PC. Now he wants to go back to 02 as his other
Office applications are all 02, and he wants to use Word as his email editor.
My question is this, If a pst is created in 02, how would the data from the
03 pst be copied into the older PST file? Does that make sense?

thanks again,

Not sure if my last reply went through, so here it is again.

In Outlook 2007, if you click File | New | Outlook Data File, you will get a
dialog box asking you which format to create the new file in, and it gives a
description of each type if you click on the type. Select "Outlook 97-2002
Personal Folders File" in this case. Make sure you give the new file an
easily identifiable name, like "Mary 2002", to distiguish it from any of your
.PST files in your Folder List.

For the contacts issue -- what version of Outlook is this user running?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]
I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot

 

[Jocelyn Fiorello [MVP - Outlook]]

The same way you copy data from an Outlook 2007 PST to 2002 or earlier...open
both in the Folder List, then drag and drop.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

The judge came from a court with OL 03, but when he came here his PC had 02
on it. the tech support here could not figure out the compatibility issue so
they just installed 03 on his PC. Now he wants to go back to 02 as his other
Office applications are all 02, and he wants to use Word as his email editor.
My question is this, If a pst is created in 02, how would the data from the
03 pst be copied into the older PST file? Does that make sense?

thanks again,

Not sure if my last reply went through, so here it is again.

In Outlook 2007, if you click File | New | Outlook Data File, you will get a
dialog box asking you which format to create the new file in, and it gives a
description of each type if you click on the type. Select "Outlook 97-2002
Personal Folders File" in this case. Make sure you give the new file an
easily identifiable name, like "Mary 2002", to distiguish it from any of your
.PST files in your Folder List.

For the contacts issue -- what version of Outlook is this user running?

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

:

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]
I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot

 

[Nat]

Thank you so much Jocelyn. That makes perfect sense. Most of our users have
do not use have the default folders (inbox, contacts, calendar, etc..) in
personal folders. Those are on the server in Exchange I guess. They use
personal folders for just storing email so that it does not go against the
inbox quota. I guess in this scenario, I would create the PST (97-02) from
the Judge's 03, and then drag his inbox, calendar, contacts, etc .. to the
personal folder.

Once user switches to OL 02, I can bring over the pst, drag and drop to his
inbox, etc and then delete the extra personal folders when done. Since most
stuff is on exchange server, I may not need to drag and drop much but better
to be safe than sorry.

I really appreciate your time and patience.

Just open them both in the Folder List (so that all folders are showing) and
drag and drop between them. For the default folders, like Calendar, you will
need to go into the Calendar folder, switch to an unfiltered table view such
as By Category, then select all items (CTRL+A) and copy or move them to the
existing Calendar folder in the new 97-2002 format .PST. For folders that
don't already exist you can just drag and drop the entire folder.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

I think I understand waht you meant. Create the new PST in XP (let's say)
and tehn copy the PST data from 03 (or newer) into the new PST file. Is that
correct? IF so how do I copy from one PST to another?

Thanks again,

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

:

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]
I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot

 

[Jocelyn Fiorello [MVP - Outlook]]

You're welcome. Just for future reference, though, you might want to read
this article about the many reasons it is better to keep everything in
Exchange rather than to use .PST files, in an Exchange environment:
http://www.slipstick.com/emo/2007/up070412.htm#3

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

Thank you so much Jocelyn. That makes perfect sense. Most of our users have
do not use have the default folders (inbox, contacts, calendar, etc..) in
personal folders. Those are on the server in Exchange I guess. They use
personal folders for just storing email so that it does not go against the
inbox quota. I guess in this scenario, I would create the PST (97-02) from
the Judge's 03, and then drag his inbox, calendar, contacts, etc .. to the
personal folder.

Once user switches to OL 02, I can bring over the pst, drag and drop to his
inbox, etc and then delete the extra personal folders when done. Since most
stuff is on exchange server, I may not need to drag and drop much but better
to be safe than sorry.

I really appreciate your time and patience.

Just open them both in the Folder List (so that all folders are showing) and
drag and drop between them. For the default folders, like Calendar, you will
need to go into the Calendar folder, switch to an unfiltered table view such
as By Category, then select all items (CTRL+A) and copy or move them to the
existing Calendar folder in the new 97-2002 format .PST. For folders that
don't already exist you can just drag and drop the entire folder.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***

I think I understand waht you meant. Create the new PST in XP (let's say)
and tehn copy the PST data from 03 (or newer) into the new PST file. Is that
correct? IF so how do I copy from one PST to another?

Thanks again,

:

Thanks for the clarification, however I did not see an option which allowed
me specify an older PST file. Excel at least gave me an option. If someone
can let me know how to specify the version that would be great. On a
different note, the user has contacts, but they are not showing in his
Address book. When user right clicks on his contacts,. the option to show as
an address book is greyed out. any ideas??

:

Odd question. The calendar data is not a separate file. All Outlook data is
in the same file.
Exporting Outlook data to another file type and then importing it is the
worst possible way to overcome these issues. The only correct method is to
create a PST file in "Outlook 97-2007" format and copy the data into that
file, then open that file in the other installation.
--
Russ Valentine
[MVP-Outlook]
I work with someone, who had Outlook 07 at her previous job. she had saved
her Contacts & calendars as PST file prior to starting work here. When
attempting to import the PST into her OL (XP), she got an error due to the
07
file type.

I have OL 07 on my PC, so I imported her contacts and then saved them as a
97-03 Excel file, which she was able to import succesfully. My question
is
this .. Can that same process be done for a calendar PST file, or would
there
be a better file type to choose?

Thanks a lot