in outlook contacts I cannot sort by category

[kevin]

I did something that now when I attempt to sort my contacts by categories I
get "You cannot sort this field" box. This only happens when I use the mouse
to click the top of the column. It will sort when I go to view , arrange by.
I tried reinstalling office 2003 but this did not solve the problem.

 

[Sue Mosher [MVP-Outlook]]

It's not a problem, but by design. Since Categories is a field that can hold more than one value, sorting by it wouldn't make a lot of sense in many scenarios. What you do instead is group on that field, which will show all the items marked with each category in its own group.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Russ Valentine [MVP-Outlook]]

Outlook is telling you the truth. Category sort is meaningless and
impossible, since any contact may be listed
under multiple categories.
You can group by Category, not sort.

 

[Judy Gleeson MVP - Outlook]

Outlook has NEVER enables sorting By Category. You haven't "done" anything.

Outlook will Group By Category.

Use the Group By Box and drag Category into it - now it will be grouped by
Category. Or use the By Category view.

BTW turn on the Advanced toolbars and save yourself a lot of clicks when
changing views and manipulating the tables views.


Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm

 

[kevin]

Thanks Judy that has helped. Might have more questions later. Kevin