In Word 2003 when mail merge how do I delete an empty field?

[connie]

When a defined field is blank how do I tell mail merge to skip that field on
that one merge?

 

[Graham Mayor]

By blank do you mean empty? If so you can conditionally insert the content
of that field eg

{IF{Mergefield fieldname} <> "" "{Mergefield fieldname}"}

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Graham Mayor - Word MVP


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[connie]

Yes, I do mean empty. However, the situation would be, for example, in my
mail merge I have a field for "name". The mail merge is set up with a line
stating Attn: <name> Some records do not have an entry for name and on
the mail merge if the <name> field is empty I want that line skipped in the
merge ie do not print the word Attn.

 

[Graham Mayor]

It is then but a small stretch to something like:

{Mergefield Company}{IF{Mergefield name} <> "" "Attn: {Mergefield fieldname}
"}{Mergefield Address1}etc

Use CTRL+F9 for the brackets {} and substitute the correct field names

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Graham Mayor - Word MVP


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