Include a footer in your autotext

[babypops]

I have set up an autotext for a fax cover sheet which has a disclaimer in the
footer of the document. When I use the insert Autotext feature, it doesn't
pull in the footer. Any suggestions?

 

[Suzanne S. Barnhill]

If you want the disclaimer in the footer, you must use View | Header and
Footer, then select the AutoText entry (saved in the Footer style) from the
menu on the Header and Footer toolbar. If you're saying that you're trying
to create the entire fax cover sheet using an AutoText entry, then this is
the wrong approach. What you want instead is a template; see
http://word.mvps.org/FAQs/Customization/CreateATemplatePart1.htm.

 

[Jay Freedman]

I have set up an autotext for a fax cover sheet which has a disclaimer in the
footer of the document. When I use the insert Autotext feature, it doesn't
pull in the footer. Any suggestions?

You cannot have both regular text and a footer in the same AutoText
entry.

Instead of trying to make AutoTexts for these things, make a fax
template (or use one of the several fax templates that come with Word,
or look at the templates available at
http://office.microsoft.com/en-us/templates/results.aspx?qu=fax&av=TPL000).
Put the disclaimer in the footer of the template, and every document
you base on the template will automatically include the disclaimer.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
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[Stefan Blom]

An AutoText can only store footer information if it includes a section
break. Of course, that AutoText would actually
store a whole section (including headers, footers, margins, page number
formats, etc.), which is definitely overkill. The correct approach to do
what you are asking is to create a template, as Suzanne and Jay have
already explained in their replies.

--
Stefan Blom
Microsoft Word MVP


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