Incorrect Caption Numbering with Heading-derived numbers

[Hans]

I am working on a document with tables captioned with both the table number
and the document section in which the table appears, i.e., "Table 2-3," where
"2" is the section and "3" is the third table in the section.

The table numbering appears correctly until the fourth section of the doc,
at which point the section number appears as "0" and does not update. When
creating the caption, Word uses the correct number 4 in the dialog box;
however, as soon as I click OK to insert the caption, the zero appears.

What to do, what to do...

Thanks,

-Hans in Seattle

 

[Stefan Blom]

Press the ¶ button on the Standard toolbar to display nonprinting
characters. See if the caption with the incorrect numbering is
preceded by one or more empty paragraphs (using Heading 1 style) whose
numbering has been suppressed. If you find any such paragraphs, apply
a non-numbered style, or, preferably, delete them and add the desired
Spacing Before or After to the appropriate style instead.

Other things to consider:

- Track changes would cause problems with caption numbering. If it is
activated, numbering won't be correct until you've accepted all
changes.

- Press Alt+F9 to look at the field codes. If you see anything
unusual,
you could copy a working caption (STYLEREF and SEQ fields) and paste
it at the position of the problematic caption. Press Alt+F9 again to
hide field codes. Select the entire document and press F9 to update
fields.

--
Stefan Blom
Microsoft Word MVP


in message
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[Stefan Blom]

For anyone who might be following this thread, I'd like to point out
that the problem turned out to be the presence of blank paragraphs;
see discussion in microsoft.public.word.docmanagement, in the "Caption
Numbering Troubles" and "YES" (modified subject line :-( ) threads.

--
Stefan Blom
Microsoft Word MVP


in message