Index Entries

[kpchop]

Version: 2000

I've inherited a lengthy index and need to add to it. It
seems the person before manually typed in page numbers
for names of people. I am using Word's indexing feature,
but when I select and mark a name (John Smith, for
example), the entry shows up in the index under "J." How
can I tell Word 2000 that when I select a name, I want
that name to show up as "Smith, John" under the "S"
section? Is there a field code I need to change, or is it
VBA, or...?

Thanks for any advice/help on this!
kpchop

 

[Jonathan West]

Hi kpchop,

You need to go in and modify each individual XE field in the document, so
that it reflects the entry as you want it to appear in the index. There is
no alternative to this.

If you have many similar entries, then it may be possible to do some bulk
editing by means of judiciously selected find & replace operations.

But in the end, you will have to make the changes, rebuild the index, take a
look and see if you have missed anything, make the additional changes, rinse
& repeat.