Indexing

[Lori_W.]

I am trying to build an index using the embedded Word feature. I thought I supposed to be able to mark multiple entries while keeping the dialogue box open. I cannot seem to make this work. I find myself closing the dialogue box and then moving the cursor to mark the next entry, Is there an easier way?

 

[CyberTaz]

Hi Lori -

Which version of Word, OS X & type of Mac (PPC or Intel)? By "embedded Word
feature" I assume you mean Insert> Index & Tables?

In both 2004 & 2008 I don't see the same problem here. The expected behavior
is to be able to select content, click Mark or Mark All, then move on to the
next item without having to close the dialog.

Please describe - step-by-step - exactly what you are doing & what happens
each step along the way.

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Lori_W.]

Hi Bob,

I am using 2008. I am able ok when marking main entries. I am having a problem with sub-entries. After I have marked the main entry, I click on the word that I want to use as a sub-entry. I key in the main entry, then key in the sub-entry and click on mark. This works fine, but when I move on to the second sub-entry the dialog box will not accept my information.

Am I supposed to simply highlight the main entry, leave this highlighted and continue to mark all of the sub-entries here?

Lori

 

[John McGhie]

Hi Lori:

That dialog has been broken for ten years, and it remains broken in the
current version

There is no way to get it to work properly without doing a lot of typing!

It is really silly: I do my Indexing in Word 2004, where I can use a macro
to sort the entries out.

You can make it a lot easier on yourself by doing things in two passes.

1) Run through and highlight just the Main entry text.

2) Click "Mark" and the text will be marked as a main entry. Do that for
each entry in the whole document.

3) Now come back and find your each Main entry and copy its text (not the
Index tag, it won't copy, you have to copy the text).

4) Now locate each subentry of that Main entry.

5) Highlight just the sub-entry and hit Mark. The subentry will be
transferred to the Main Entry box and the entry will be marked as a main
entry.

6) In the document (not the dialog) place your insertion point at the front
of the Index tag string and PASTE the main entry and a colon.

Let's assume your main entry is "Fox" and your sub-entry is "jumps".

Tag "jumps" to produce {XE "jumps"}

Place your insertion point just after the first quote and paste "Fox:" to
make it { XE "Fox:jumps" }

Try it first on a COPY of your document. I just got a crash doing it here.

This really is terribly laborious without a macro to help :-(

Hope this helps

Hi Bob,

I am using 2008. I am able ok when marking main entries. I am having a problem
with sub-entries. After I have marked the main entry, I click on the word that
I want to use as a sub-entry. I key in the main entry, then key in the
sub-entry and click on mark. This works fine, but when I move on to the second
sub-entry the dialog box will not accept my information.

Am I supposed to simply highlight the main entry, leave this highlighted and
continue to mark all of the sub-entries here?

Lori

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John McGhie, Consultant Technical Writer
+61 4 1209 1410, mailto:[email protected]
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Nhulunbuy, Northern Territory, Australia