inporting/inserting scan of my signature into Word

[bill]

Hi,

we have about 3 types of different Word documents in which we
would like to be able to import 5 different scanned signatures
of our boss.

So I made 15 Word-Templates (3 different letters, each with 5
different scanned sigantures), but our users are confused if they
have to choose between so many different templates/master-letters..
("Insert"/"graphic"/"from file" is also too time consuming)


I think, the users would prefer to press one or maximun 2 keys
in order to select/import/insert one/1 of the five/5 scanned
signatures.

Is there a way to do it like that, or is there a better approach?


Any tip is apprechiated very much!


Bill






PS
Since I am using the German version, i am not sure if "Template"
is the right name/description of that feature. In German it`s
called "Vorlagen"

 

[John McGhie [MVP]]

Hi Bill:

Read up in the Help about Customisation.

1) Make sure the signatures are on a network drive.

2) Create a new template. Make sure the template is on a network drive
where all users can get to it, and that each user updates their
Word>Preferences>File Locations>Workgroup Templates to that network
location. Attach that template to each of your three letters.

3) Create a new toolbar. Make sure you specify to store the toolbar in the
new template.

4) Create a "SignatureHere" bookmark at the correct place for the signature
in each of the documents.

5) Turn on the macro recorder.

6) Name the Macro you are creating "Signature1" and drag it to the new
toolbar you just created. Make sure you specify to install the macro in the
new template you just created.

7) Record the GoTo>Bookmark>"SignatureHere" action

8) Record the Insert>Graphic>From File>Signature1 action.

9) Stop the macro recorder.

Now test it from a variety of machines. Each time you open a letter and
press the button, Word should select the SignatureHere bookmark and replace
it with Signature1.

Now, go into the VBA Editor and make four more copies of the macro you have
created (with different names). Edit the code to change the name of the
inserted signature -- Signature2, Signature3 etc... Do NOT change the name
of the bookmark!

Close the VBA Editor and go back into Tools>Customize. Drag the other four
macros to your new toolbar. Check that each time the user clicks the
Signature3 button on the toolbar, it is in fact Signature 3 that gets
inserted.

When everything is working, tell each user to add an alias to the new
template to their Word>Startup folder.

OK, these instructions are fairly cryptic because I am on the train at the
moment and I don't have time to type the whole thing out for you. The other
MVPs will be happy to fill in the missing details for anything you do not
understand.

Cheers


This responds to article <[email protected]>,

Hi,

we have about 3 types of different Word documents in which we
would like to be able to import 5 different scanned signatures
of our boss.

So I made 15 Word-Templates (3 different letters, each with 5
different scanned sigantures), but our users are confused if they
have to choose between so many different templates/master-letters..
("Insert"/"graphic"/"from file" is also too time consuming)


I think, the users would prefer to press one or maximun 2 keys
in order to select/import/insert one/1 of the five/5 scanned
signatures.

Is there a way to do it like that, or is there a better approach?


Any tip is apprechiated very much!


Bill






PS
Since I am using the German version, i am not sure if "Template"
is the right name/description of that feature. In German it`s
called "Vorlagen"

--
All Spam and attachments blocked by Microsoft Entourage for Mac OS X. Please
post replies to the newsgroup to maintain the thread.

John McGhie, Microsoft MVP: Word for Macintosh and Word for Windows
Consultant Technical Writer <[email protected]>
+61 4 1209 1410; Sydney, Australia: GMT + 10 hrs

 

[bill]

Hi Bill:

Read up in the Help about Customisation.

1) Make sure the signatures are on a network drive.

2) Create a new template. Make sure the template is on a network drive
where all users can get to it, and that each user updates their
Word>Preferences>File Locations>Workgroup Templates to that network
location. Attach that template to each of your three letters.

3) Create a new toolbar. Make sure you specify to store the toolbar in the
new template.

4) Create a "SignatureHere" bookmark at the correct place for the signature
in each of the documents.

5) Turn on the macro recorder.

6) Name the Macro you are creating "Signature1" and drag it to the new
toolbar you just created. Make sure you specify to install the macro in the
new template you just created.

7) Record the GoTo>Bookmark>"SignatureHere" action

8) Record the Insert>Graphic>From File>Signature1 action.

9) Stop the macro recorder.

Now test it from a variety of machines. Each time you open a letter and
press the button, Word should select the SignatureHere bookmark and replace
it with Signature1.

Now, go into the VBA Editor and make four more copies of the macro you have
created (with different names). Edit the code to change the name of the
inserted signature -- Signature2, Signature3 etc... Do NOT change the name
of the bookmark!

Close the VBA Editor and go back into Tools>Customize. Drag the other four
macros to your new toolbar. Check that each time the user clicks the
Signature3 button on the toolbar, it is in fact Signature 3 that gets
inserted.

When everything is working, tell each user to add an alias to the new
template to their Word>Startup folder.

OK, these instructions are fairly cryptic because I am on the train at the
moment and I don't have time to type the whole thing out for you. The other
MVPs will be happy to fill in the missing details for anything you do not
understand.

Cheers


This responds to article <[email protected]>,

Many thank`s John, sounds very good!! Since I am not at all experienced
in "such things", it`s probably better to look for a prefessional..

What do you think, how many hours are needed to write the necessary
marcros/VBS?

Cheers, Bill

 

[John McGhie [MVP]]

Hi Bill:

If you really do find a "professional", they will have this job done in ten
minutes. Half an hour to make it look pretty.

Nope: This is user-level customisation, Bill. Just make a start, and keep
asking questions. Your use of Word will improve greatly, and it's all
pretty straightforward.

Yes, I know there a lot of steps, and yes, I know it takes you into areas of
Word you have never been before: but really, it's not that hard. Just have
a go!

Cheers


This responds to article <[email protected]>,

Many thank`s John, sounds very good!! Since I am not at all experienced
in "such things", it`s probably better to look for a prefessional..

What do you think, how many hours are needed to write the necessary
marcros/VBS?

Cheers, Bill

--
All Spam and attachments blocked by Microsoft Entourage for Mac OS X. Please
post replies to the newsgroup to maintain the thread.

John McGhie, Microsoft MVP: Word for Macintosh and Word for Windows
Consultant Technical Writer <[email protected]>
+61 4 1209 1410; Sydney, Australia: GMT + 10 hrs

 

[bill]

Many thank`s John, sounds very good!! Since I am not at all experienced
in "such things", it`s probably better to look for a prefessional..

What do you think, how many hours are needed to write the necessary
marcros/VBS?

Cheers, Bill

Thank`s John,
yes I would be great, if I could do/learn that task myself,
rather than asking somebody else to do it for me..

Cheers, Bill

 

[Phillip M. Jones, C.E.T.]

There use to be a company that you could send a sample of your printing
and writting to and they would create a font family for you, in fact I
have such a font. That I occassionally use. I have to be careful when
and where I use it bcause it it so close to my handwritting it would be
difficult to tell the difference.

Thank`s John,
yes I would be great, if I could do/learn that task myself,
rather than asking somebody else to do it for me..

Cheers, Bill

--
---------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va |[email protected], ICQ11269732, AIM pjonescet
24112-1809
---------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://home.kimbanet.com/~pjones/birthday/index.htm>
<http://vpea.exis.net>

 

[bill]

There use to be a company that you could send a sample of your printing
and writting to and they would create a font family for you, in fact I
have such a font. That I occassionally use. I have to be careful when
and where I use it bcause it it so close to my handwritting it would be
difficult to tell the difference.

Thank`s Phillip for the tip. Do you remember the name
of that company, that made a personal font familiy
of your handwritten letters?

Cheers,

Bill

 

[bill]

Thank`s John,
yes I would be great, if I could do/learn that task myself,
rather than asking somebody else to do it for me..

Cheers, Bill

Hi out there,

1.
Can somebody explain me what is meant by "ATTACH that template to each
of your three letters" ?

2.
Is VB included in the newest version of Office or do I have to buy
that product separately?

Thank`s for any tips!

Bill

 

[Clive Huggan]

Bill,

I'm "out there" and, since John is very busy right now, here is some info
from some notes of mine:

1. ATTACHING A TEMPLATE
(This is Word 2001, but will probably be the same in X except, perhaps, for
the file locations):

Open the document whose styles you want to base on the template's styles (or
whose toolbars or macros you want to use -- in your case, Bill, open the
three letters).

Tools menu -> Templates and add-ins -> click the Attach button -> navigate
to the template you want to attach to the document (by default, templates
are in the folder "My templates", which is in Microsoft Office 2001 ->
Templates); select the template and click "open" to attach it, making sure
"Word templates" is the wording in the "Show" pop-down menu.

Click the check-box "Automatically update document styles" to update the
current document's styles with styles from the template (does the same with
macros, which is your focus at present). Then click OK. The document will
now be attached to the new template; depending on what you have specified,
some of the styles may change or toolbars will show.

In most instances you will not want to permanently attach the document to
the template, because doing so will result in the document being changed as
soon as you open it at any time in the future. To prevent that occurring,
as soon as you have gone through the procedure above you should open the
Templates and add-ins window again and de-select the checkbox
"Automatically update document styles".

2. IS VB INCLUDED IN THE NEWEST VERSION OF OFFICE?
This is the question that caught my eye, Bill -- VB, Victorian Bitter, is
one of Australia's most popular beers! What a marketing idea!

VBA editor should be on the sub-menu that appears when you choose Tools menu
-> Macro.


-- Clive Huggan
Canberra, Australia
* Please post all comments to the newsgroup for the benefit of others who
may be interested.
* If you post a question, keep re-visiting the newsgroup for a few days
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* If anyone is still reading down this far, here's a question: is it time
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(This should be on a medium other than the internal hard drive and, if you
also want to protect against theft and fire, stored in a different
building.)
============================================================

 

[Phillip M. Jones, C.E.T.]

I'll have to see if I can dig out the disk it came on. an post the
company to this forum.

They use to advertise with a post card in MacWorld and MacUser Magazines.

Thank`s Phillip for the tip. Do you remember the name
of that company, that made a personal font familiy
of your handwritten letters?

Cheers,

Bill

--
---------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va |[email protected], ICQ11269732, AIM pjonescet
24112-1809
---------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://home.kimbanet.com/~pjones/birthday/index.htm>
<http://vpea.exis.net>

 

[Beth Rosengard]

I just did a Google search on "personal +signature +font" (no quotes).
There are nearly 100,000 matches but I think you'll find what you're looking
for in the first few:
<http://www.google.com/search?hl=en&ie=ISO-8859-1&q=personal++signature+%2
Bfont>

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[Phillip M. Jones, C.E.T.]

Actually looking up on Google this way ersonal +handwriting+font will
more likely give you what you need.

I've still got to find the disk for my font.

I just did a Google search on "personal +signature +font" (no quotes).
There are nearly 100,000 matches but I think you'll find what you're looking
for in the first few:
<http://www.google.com/search?hl=en&ie=ISO-8859-1&q=personal++signature+%2
Bfont>

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://www.mvps.org/word/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

--
---------------------------------------------------------------------------
Phillip M. Jones, CET |MEMBER:VPEA (LIFE) ETA-I, NESDA,ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va |[email protected], ICQ11269732, AIM pjonescet
24112-1809
---------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://home.kimbanet.com/~pjones/birthday/index.htm>
<http://vpea.exis.net>

 

[bill]

Bill,

I'm "out there" and, since John is very busy right now, here is some info
from some notes of mine:

1. ATTACHING A TEMPLATE
(This is Word 2001, but will probably be the same in X except, perhaps, for
the file locations):

Open the document whose styles you want to base on the template's styles (or
whose toolbars or macros you want to use -- in your case, Bill, open the
three letters).

Tools menu -> Templates and add-ins -> click the Attach button -> navigate
to the template you want to attach to the document (by default, templates
are in the folder "My templates", which is in Microsoft Office 2001 ->
Templates); select the template and click "open" to attach it, making sure
"Word templates" is the wording in the "Show" pop-down menu.

Click the check-box "Automatically update document styles" to update the
current document's styles with styles from the template (does the same with
macros, which is your focus at present). Then click OK. The document will
now be attached to the new template; depending on what you have specified,
some of the styles may change or toolbars will show.

In most instances you will not want to permanently attach the document to
the template, because doing so will result in the document being changed as
soon as you open it at any time in the future. To prevent that occurring,
as soon as you have gone through the procedure above you should open the
Templates and add-ins window again and de-select the checkbox
"Automatically update document styles".

2. IS VB INCLUDED IN THE NEWEST VERSION OF OFFICE?
This is the question that caught my eye, Bill -- VB, Victorian Bitter, is
one of Australia's most popular beers! What a marketing idea!

VBA editor should be on the sub-menu that appears when you choose Tools menu
-> Macro.

Clive,

it was done by mistake. Thank`s for the remark.
I certainly would also buy the newest version of
office if not only VBA, but also VB would come
for free.

Cheers,

Bill

 

[Gene van Troyer]

There use to be a company that you could send a sample of your printing
and writting to and they would create a font family for you, in fact I
have such a font. That I occassionally use. I have to be careful when
and where I use it bcause it it so close to my handwritting it would be
difficult to tell the difference.

This is late, so consider it supplemental. FontLabs has an app called
"ScanFont" with which you can create your own handwriting and signature
fonts. The advantage her is that the fonts are True Type of Postscript and
signatures look nearly real. Scanned signatures often look scanned.

Hmmm. Maybe you actually want that somewhat ersatz look to the signature...

Gene van Troyer