Okay, now I'm confused.
If she inserts a field, isn't it going to automatically update to the
current date when the document is re-opened? I think that's the problem
with the control-shift-d shortcut, as well.
CyberTaz wrote:
I think John may have inadvertently omitted a key part of step #2 - I
believe it should read:
"... Go to the Insert>Field menu & choose DATE"
as the type of field to be inserted. There you will find the elusive
Options
button & be able to proceed
HTH |:>)
Bob Jones
[MVP] Office:Mac
On 1/28/07 11:08 AM, in article
(e-mail address removed), "drgooply"
Sorry, I should have added, that what I do see when I click Insert/
DATE and TIME, on the top it says, Available Options.
What I usually do is select one option for Date, click and insert;
Return; do it again, and put in another option for Time. So I get
the date on one line, the time on another.
Perhaps I am not reading your instructions correctly. I still do not
see anything about Add to Field. Or an options "button".
Thanks for your patience.
DrG
Sorry, but I just can't seem to make this work for me. I've indicated
where I run out of ability to follow these instructions.
On Jan 27, 3:30 pm, "John McGhie [MVP - Word and Word Macintosh]"
If you do what I suggested in the first place, the date format you want
is
exactly what you will get.
1) Create a blank document (in NORMAL or PAGE LAYOUT view). You CANNOT
customise Word in other views, the commands you need are disabled.
2) Type dummy text and then go to the Insert menu and choose DATE.
3) Click the OPTIONS button and choose the format MMMM d, yyyyThis is
as
far as I can get. I see DATE and TIME under Insert. I do
not see an OPTIONS button.
4) Click Add to FieldI do not see an option that says ADD to Field.
And yes, I am sure I am in a blank document in Page Layout or Normal
view.
Thanks for your help.
5) Click OK to insert the field and dismiss the dialog.I do not see a
place
to click OK. Could not get any farther than
this.
6) Type dummy text
7) Carefully select only the field you just inserted. Make sure you do
not
get any space either side of it.
8) Go to Insert>AutoText>New
9) Type "MyDate" for the name of the AutoText and click OK. You can
call
it anything you like, but no spaces allowed and remember what you did
call
it...
10) Go to Tools>Customise>Keyboard...
11) Scroll the Categories list to "AutoText"
12) In the AutoText field, select MyDate
13) Click in the field Press new shortcut key
14) Key Command + d. The line below will read "Already assigned to
Format
Font
15) Click Assign, then OK.
There you are, simple, wasn't it?
They key part of this instruction is that you must NOT be in Notebook
View
when you try to do this. In Notebook View, most Word commands are
disabled.
It is also important to type some spacing text either side of the field
before you select it to create your AutoText. If you do not, you will
store
a paragraph mark and its associated formatting properties in the
AutoText,
which will wreck the formatting of the surrounding paragraph each time
you
insert one.
However, once you have completed this customisation, "Command + d" will
insert a date, in your desired format, in any document view.
I had hoped you would look up the following in the Word Help:
* Insert fields
* Field codes: Date field
* Date-Time Picture (\@) field switch
* About storing and inserting frequently used text and graphics
* Create an AutoText entry to store and reuse text and graphics
* Insert an AutoText entry
* Customize shortcut key assignments
The two commands you have discovered are (respectively) Insert Time
Default
and Insert Date Default. Word will insert a Date or a Time field (which
is
a date field with a special picture clause) in the DEFAULT format, which
is
either the format specified in System Preferences>International>Formats
or
is the format you most recently used.
I do not use either command, because you cannot tell for sure what you
are
going to get. Nor can I be bothered with the arcane "control + shift +
d"
keystroke assigned as the default. It's difficult to hit on a laptop,
and
this is a laptop...
I also have no use for Format>Font, because I do ALL of my formatting
with
styles. I never, ever change a font directly: if I want a different
font,
I
use the appropriate style.
So I re-assigned Format Font to the old command for "Insert Date" from
Word
of years gone by (Control + d on the PC, Command + d on the Mac).
There you have it. I apologise for not making it clear that I needed
you
to
read the Help in conjunction with what I told you. Sorry about that.
Most
of the things we talk about in here are too complex to type out the
whole
instruction from scratch, we need users to look in the Help as well.
However, if you're not used to using the Help, it is a bit difficult to
find
your way around it, and you have to do quite a bit of "drilling to
China"
to
find the information you want. In this case, I should have realised
that
you would need to call seven Help topics to get what you need, and NONE
of
them would tell you that you can't do this in Notebook View!
Hope this helps
On 28/1/07 3:40 AM, in article
(e-mail address removed), "drgooply"
Thanks for the help. I was not able to do any of the things
suggested, but in trying them all I discovered the keystroke Control
Shift T for Time, and Control Shift D for date, which works in
Notebook Layout.
But about this toggling. Is there anyway of changing the format of
the Time and Date? Control Shift D puts in, say for example,
1/27/07. Is there anyway of changing this to get January 27, 2007?
ALT F9 wipes everything off the screen temporarily,then returns.
Apple F9 puts in the brackets, I type DATE, and if I press Apple F9
again, I get another bracket. Pressing Alt F9 wipes it all away
again. Confusing.
When I tried doing Autotext, I'm afraid I was only able to insert the
date and time that I created the autotext, not the current date and
time.
But I'm happy to use Control Shift D, but would rather have another
format.
THank you.
On Jan 24, 12:17 am, little_creature
Hi,
More how to work with, fields codes, John mentioned in the end:
If you insert { DATE }.
1.To do this push alt +f9 to toggle fields codes
2.then push Apple+F9 that will make the field {} and type there DATE
(note
do not use keyboard buttons {} to make the bracket, that will not
work,
need
to push the apple+f9)
3. push alt +f9 to toggle fields codes back
On 24.1.2007 8:20, in article C1DD5409.5CC61%
[email protected], "John
McGhie
You need to be careful with Notebook view...
It's quite a different file structure from a "Document" You can't,
for
example, send it to a PC, and you can't read a PC OneNote file with
it.
When you are in Notebook View, most commands are disabled because
they
either won't work or they'll break it.
I have Insert Date assigned to a keystroke. If you do that (from an
ordinary document, using Tools>Customise and making sure you save the
keystroke in the Normal template) it should work in a document in
Notebook
layout.
Alternatively, from a normal document, you have the ability to create
an
AutoText which you can then insert in Notebook View. When you are
creating
the AutoText, insert a DATE field and assign one of the Notebook
styles
to
it to make it sort to the top of the AutoText list.
You can look up AutoText in the Help for more.
You can also assign a keystroke to an AutoText. The difference is:
assigning the keystroke to Insert>Date brings in a date in the
default
format you have set. Assigning the keystroke to a specific AutoText
enables
you to specify which kind of date field you insert and what format to
use
for the date.
Hope this helps
On 24/1/07 4:28 AM, in article
(e-mail address removed), "drgooply"
I'm exploring the possibilities of Notebook Layout on a particular
document I think it will be helpful for. Customarily, on this
document, I log in each time I make an entry, by clicking
INSERT/DATE
AND TIME/ and then selecting the format I want to insert the date
and
the time in.
But in Notebook View, clicking on INSERT only provides an option for
AutoText, Symbol, Picture or Movie.
I'd like to keep working on this document in Notebook Layout, as the
Tab Feature is helpful. How can I insert the Date and Time within
the
document?
Thank you--
little creature
Don't let the terrorist win!
Think twice before acting. Any mass ideology is way how to control
people.--
Please reply to the newsgroup to maintain the thread. Please do not
email
me unless I ask you to.
John McGhie <
[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst,
Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410
