Create an AutoText entry for the word.
AutoText entries you create are, by default, stored in Normal.dot. While
it's possible to store AutoText entries in other templates, those stored in
Normal.dot remain available to you in all documents you work on at your PC.
To create an AutoText entry:
1. Select the text you want to become an AutoText entry.
2. Click Insert | AutoText | New (or ALT + F3). The Create AutoText dialog
box displays.
3. Type a memorable, one-word name for the entry.
4. Click OK.
You can also use a mnemonic for your AutoText entry such as COS for a
Certificate Of Service. When you type the mnemonic for an AutoText entry, you
must then press F3 to replace that mnemonic with it's associated block of
text. On a Mac, Command – Option – v.)
To insert the AutoText into a document, begin to type its name. When the
AutoComplete appears, suggesting the AutoText entry, press Enter to insert it
in the document. To delete or modify it, choose Tools | AutoCorrect and click
the AutoText tab.
Many of the default AutoText entries that Word provides are short items
commonly used in business letters. You can see a list on the submenu when you
choose Insert | AutoText.
Another quick way of creating and using AutoText entries is to enable the
AutoText toolbar. To do this, simply, right-click anywhere on an empty spot
next to your toolbars and select the AutoText toolbar or Click on View |
Toolbars and select it there.
