Insert list of figures does not work for "Picture"

[istpoir]

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I am able to generate lists of figures [all tiff files that I have inserted into my document], using the various captions inserted for those objects: Figure, Example, Table, etc.

But I am unable to generate a similar list of figures for the pictures that I have inserted. These are .jpg files, I think; and all of them have had captions inserted using the label Picture. When I try to generate a list of these Pictures, I get the following message: Error! No table of figures entries found.

I haven't found anything about this problem on any of the Word knowledge databases so far. Do you know 1) why this is happening? 2) how I might be able to get around this problem?

I do have the inserted pictures, as well as their captions, formatted so that they appear in line with the document text; that is, they are formatted as "tight" in order to allow text-wraparound. Might that account for the problem I'm having?

I appreciate any light you can shed on this for me. The document in
question is my Masters Degree thesis, and if possible I'd like the
formatting to be very, very good.

 

[CyberTaz]

Whether the images are TIFF, JPEG, PNG, EPS... makes no difference
whatsoever. The exact cause of the problem I'm not sure about because of the
contradiction in your next to last paragraph:

I do have the inserted pictures, as well as their captions, formatted so that
they appear in line with the document text; that is, they are formatted as
"tight" in order to allow text-wraparound. Might that account for the problem
I'm having?

"In Line With Text" & "Tight" are 2 different Text Wrapping Settings: any 1
object can't be *both*, it must be one or the other.

However, what you report is suggestive of a situation where the Picture
"captions" have been added to objects that have been formatted as something
other than In Line. That results in the captions being inserted into Text
Boxes. (It's also possible that the captions were actually created manually
using drawn Text Boxes rather than the Insert> Caption method, or perhaps
the proper method was used originally but the resulting captions have been
cut/pasted into Text Boxes - perhaps for positioning purposes.

Either way, in 2004 it excludes the captions from the document content &
establishes them in the Drawing Layer of the document. As a result they are
not seen by the TOF generator, so when you attempt to create the table there
is nothing to be found. IOW, the Captions need to be in the Text Layer in
order to be included in a TOF.

The best remedy is prevention - format the objects to be captioned as In
Line only so the captions are inserted in the text layer. The wrapping can
be applied afterward but that can result in positioning issues. In your
after-the-fact situation you can select & cut the caption content of the
text boxes, delete the boxes, then paste into the text layer.

Alternatively you can create your own SEQ fields. See Word Help on the
topic: Field codes: Seq (Sequence) field, as well as other articles in Help
pertaining to Captions & fields.

HTH |:>)
Bob Jones
[MVP] Office:Mac

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I am able to generate lists of figures [all tiff files that I have inserted
into my document], using the various captions inserted for those objects:
Figure, Example, Table, etc.

But I am unable to generate a similar list of figures for the pictures that I
have inserted. These are .jpg files, I think; and all of them have had
captions inserted using the label Picture. When I try to generate a list of
these Pictures, I get the following message: Error! No table of figures
entries found.

I haven't found anything about this problem on any of the Word knowledge
databases so far. Do you know 1) why this is happening? 2) how I might be able
to get around this problem?

I do have the inserted pictures, as well as their captions, formatted so that
they appear in line with the document text; that is, they are formatted as
"tight" in order to allow text-wraparound. Might that account for the problem
I'm having?

I appreciate any light you can shed on this for me. The document in
question is my Masters Degree thesis, and if possible I'd like the
formatting to be very, very good.

 

[John McGhie]

This is a bug in Word's design.

There are two ways of inserting a picture into a document: "Inline with
text" and "Floating", where 'floating' is anything EXCEPT "Inline with
text". In this case "Tight" is the cause of the problem. Make it "Inline
with text"

However, just because setting the wrapping to "Tight" caused the problem,
that does not mean to say that it *is* the problem. The problem is the text
box you didn't know you had... Let me explain...

If you click an inline picture and use the Insert>Caption command, Word
correctly inserts the caption on a new paragraph before or after the one
containing the picture. That's correct.

If you click a Floating graphic and use Insert>Caption... Word will create
a floating text box either above or below the picture and insert the caption
into that. That's a design bug: the idea was to allow the caption to float
along with the picture. In fact it results in the caption floating
independently of its picture, which results in a hell of a mess.

However, "Text Boxes" are GRAPHICS objects. They are not actually "in" the
document text at all, they are stored in a separate container and only
"appear" to be in the text because Word positions them and wraps the text
around them.

Sadly, the TOC and Index generator (which makes your List of Figures...)
cannot "see" any text that is not in the main text of the document. So any
floating captions do not appear in the list of figures.

That is another design bug. We have been reporting this bug in every
version since about Year 2000, so I guess one day they might fix it.

In the meantime, the only cure is to create a paragraph after your picture
and outside the text box, then drag the text from inside the text box into
the paragraph. And delete the now-empty text box.

Please use Help>Send feedback ... To add your voice to the chorus that would
like these bugs fixed in the next version (because the next version of Word
is being created now ... Leave it much later and it will be too late...)

Cheers

Version: 2004
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I am able to generate lists of figures [all tiff files that I have inserted
into my document], using the various captions inserted for those objects:
Figure, Example, Table, etc.

But I am unable to generate a similar list of figures for the pictures that I
have inserted. These are .jpg files, I think; and all of them have had
captions inserted using the label Picture. When I try to generate a list of
these Pictures, I get the following message: Error! No table of figures
entries found.

I haven't found anything about this problem on any of the Word knowledge
databases so far. Do you know 1) why this is happening? 2) how I might be able
to get around this problem?

I do have the inserted pictures, as well as their captions, formatted so that
they appear in line with the document text; that is, they are formatted as
"tight" in order to allow text-wraparound. Might that account for the problem
I'm having?

I appreciate any light you can shed on this for me. The document in
question is my Masters Degree thesis, and if possible I'd like the
formatting to be very, very good.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[CyberTaz]

Hey John...

This is a bug in Word's design.
That is another design bug. We have been reporting this bug in every
version since about Year 2000, so I guess one day they might fix it.

Have you tried wrapped objects in 2008 yet? You may be pleasantly surprised

 

[John McGhie]

Nope: They don't appear in the TOC generator, they don't flow with the
text, they can't be easily addressed by VBA, and they cause pagination
problems.

So they are not allowed in documents that are required to comply with my
current company's Formatting Specifications (or most other corporate style
guides I have seen...).

End of story

Cheers

Hey John...



Have you tried wrapped objects in 2008 yet? You may be pleasantly surprised

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]

 

[CyberTaz]

Huh?????

I can't comment on the VBA matter but otherwise what I find here completely
contradicts the former behavior:

1- Format an image to Tight, Square, etc.
2- Insert> Caption: The caption is inserted as an SEQ field in a Text Box
3- Insert> Index & Tables - Table of Figures
4- The TOF includes the "floating" caption along with any that were inserted
In Line as paragraphs with In Line images.

I'm not saying it's "perfect" - and certainly it isn't preferred or
recommended - just noting that the behavior is decidedly different.

Regards |:>)
Bob Jones
[MVP] Office:Mac