Inserting chapters

[Me]

This probably seems like a dumb question, but how do I add chapters to a Word
2003 document?

This is an inherited Word document that I have had to completely re-format.
Whenever I try to format the page numbering to include the chapter number, I
receive a message saying that "chaper numbers cannot be included because
there aren't any chapter's listed in the document" (or something to that
effect).

I have looked everywhere I can think of for this information, but I can't
find anything useful to me. I find a lot of info about captions including
chapter numbers, but I'm not using captions. I just want chapter numbers
established for each section of this Word document (four sections).

Thank you in advance.

 

[garfield-n-odie [MVP]]

Word picks up the chapter number from the "Heading 1" style. See
http://www.shaunakelly.com/word/numbering/UseBuiltInHeadingStyles.html
and
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html .

 

[Me]

Thanks for the URL's, but I was doing the things listed on those sites prior
to posting this question.

Maybe my document has some corruption? Hmmm...

 

[John McGhie [MVP - Word and Word Macintosh]]

That error is diagnostic: You have no headings with Heading 1 style applied
in the document, or Heading 1 style has no numbering applied

Both things must be true: The style you nominate in the Include chapter
Number dialog must be applied to the chapter headings, and that style MUST
have Outline Numbering applied to it.

Since there's a large number of ways this can go wrong, particularly in a
document that someone has already stuffed up before you got it, use "Heading
1" style, and use Format>Style>Modify...(or the Task Pane) To apply
numbering to it.

But: may I ask "Why" you want to include chapter numbering with your page
numbers? Readers hate it, and it serves no useful purpose.

If you number the pages in a document from page "1" to page "last" in an
unbroken sequence, readers can swiftly navigate because they know roughly
what thickness of pages to turn over to get to "Page 187".

If you send the readers to "Page 5-23" they have no idea where it is, and
are reduced to riffling hopelessly. It wastes their time, and annoys them.

It's a nasty old work-around that should have gone away along with moveable
type and hot metal. I suggest it's time to let it go

Cheers

Thanks for the URL's, but I was doing the things listed on those sites prior
to posting this question.

Maybe my document has some corruption? Hmmm...

--

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John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410