Inserting file as printout options

[ANewStudentUser]

I'm attempting to import a PowerPoint presentation into my notebook so I can
annotate it. Inserting the file as a printout first of all takes a LONG time,
which is a little irritating, but secondly and more importantly: inserts each
PowerPoint slide really oversized, basically the same size as the slide if
you printed it out on paper. This means I need to scroll across and down,
re-size each slide and move it up the page with EACH SLIDE, which, as you can
guess for a 50+ slide presentation, is nothing but a hassle.

I tried printing to OneNote from PowerPoint as a six-slide handout, which
gave me more appropriately sized slides, but now I can't move each individual
slide where I'd like and the amount of space I have between slides is fixed.

Is there an easier way? Can I adjust what size the slides are on the
Notebook when they're inserted as printouts? And if not - can I make it an
official suggestion?

 

[John Guin]

Yeah, this bothers me too. I would like to be able to print one slide per
page, and maybe shrink it at the same time so I can take notes to the right
of the slide. If the slide shrank enough, there may even be room for 2
slides per page, with room for notes.

("Note Pages" style comes close to what I want, but the notes area is below
the slide. )

Is that something along the lines of what you want?

 

[ANewStudentUser]

I read on other threads that many people wanted some function that was
available in ON2003 (which I never used) that let them insert one slide on a
page and then insert the next slide on a sub-page...this sounds a little
similar to what you're mentioning now, with one slide per page.

To be honest, I'm not fussed as to whether the presentation is on one page
or not...my hierarchy works like this:

Each subject has a notebook. The tabs in each notebook read 'Lectures',
'Labs', 'Tutes', 'Assignments', etc. Then each tab hasa number of pages,
labelled 'Lecture 1', 'Lecture 2', etc.

With my hierarchy system, having the entire slide appear on one page works
quite well. The issue I have is really just with the size each slides appears
in. I tried selecting them all and then re-sizing to see if I could re-size
them all at the same time, but it didn't seem to work.

Even some trick like that would help me.

Or, another idea, although it still would be time consuming, is to have some
feature where I could "cut" a section of an image (like a pdf file with 6
slides printed on it) and move that section where I liked, so I could have
more white space to annotate with.

I guess the screen-capture could do that, but that means I must screen
capture each slide, instead of just slightly shifting areas of the picture
when I need it.

Maybe there's something that does that already? I'm a very new user, I can't
tell.

 

[Rainald Taesler]

I read on other threads that many people wanted some function that
was available in ON2003 (which I never used) that let them insert
one slide on a page and then insert the next slide on a
sub-page...this sounds a little similar to what you're mentioning
now, with one slide per page.

This unfortunately is not possible.

With my hierarchy system, having the entire slide appear on one
page works quite well. The issue I have is really just with the
size each slides appears in. I tried selecting them all and then
re-sizing to see if I could re-size them all at the same time, but
it didn't seem to work.

Re-sizing all of the slides works with a workaround: If the images are
placed inside a container, one can resize the container:
- from the menu select "Edit | Select | All";
- cut the selection (Shift+Del, Ctrl+X, etc.)
- create a container by typing (a headline, f.e.);
- paste the content of the clipboard into the container (Shift+Ins,
Ctrl+V, etc.).

When all of the images are inside the container you can drag the
container smaller and the images will be resized.

Another advantage of having the images inside a container:
When you add new text below an image, the rest of the container's
content will be moved an not overwritten

Or, another idea, although it still would be time consuming, is to
have some feature where I could "cut" a section of an image (like a
pdf file with 6 slides printed on it) and move that section where I
liked, so I could have more white space to annotate with.

I guess the screen-capture could do that, but that means I must
screen capture each slide, instead of just slightly shifting areas
of the picture when I need it.

Using a screen capture would be the most time taking way.
If you want to handle the slides one by one, you may just copy and paste
the slides (one at a time) in PowerPoint in the *left* column and then
paste the slide into ON (into a container).

Another way would be to export the slide-show from PowerPoint to a a PDF
(with the PDF/XPS feature), open the PDF in the Adobe Reader and
copy+paste things from there.

And there's some more alternatives:
1.) Export ("Publish") the slide-show into Word. Arrange things in Word
and then print to ON from there. You might play with "handouts" as well
as "speaker's notes" (with lines and without). When done print to ON.

2.) Export from PowerPoint to a PDF.
Then in the Adobe Reader print the PDF to ON.

With both of the above for "Send to OneNote" on can select a different
paper-size (f.e. A5 or Japanese postcard) and by this create smaller
images in ON.

Just a few ideas.
All of that is not too comfortable.
But until the basic problem in ON will be cured (I assume that this
issue ranks high on the developers list of necessary changes) there is
nothing we can do except using workarounds.

HTH
Rainald

 

[John Guin]

Jeff Cardon, another tester on the OneNote team, created a tool to do just
this
http://blogs.msdn.com/controlpanel/...edNavItem=Posts&sectionid=8330&postid=4998512

Hope it helps,

 

[ANewStudentUser]

Thank you very much for those suggestions, the container workaround works
nicely. Also, now that I've had a closer look at the properties windows when
printing to ON, I know that it's quite easy to re-size the slides. making
them a custom size and sending it to ON works well because I can still
re-size each individual slide in case there's some small text that needs
enlarging.

Anyway, perfect! Thanks for your help.

 

[Rainald Taesler]

Jeff Cardon, another tester on the OneNote team, created a tool to
do just this:
http://blogs.msdn.com/controlpanel/...edNavItem=Posts&sectionid=8330&postid=4998512

Thanks for the pointer, John.

The link is not functional, however.
I receive the error-message:
"Access Denied: Post Permission Denied
Either this forum does not exist or you
are not allowed to post."

I finally managed the page by using the link in your signature and
searching around.

Rainald
P.S. I downloaded the tool and will report back

 

[Rainald Taesler]

Thanks for the feedback.
Glad to hear that I was able to help working around the limitations.

Rainald

 

[dvjames]

Hi Rainald,

When you went to John's blog, what phrase did you use to find the tool? I've
tried a couple of things but no joy as yet.

 

[Rainald Taesler]

I'm sorry, Dennis, but absolutely have no idea on what subject of the
ooooolfd thread of which you broke off the quote might have been.

As in the subject "printout" is mentioned, could it have been about the
"Printout Manager"?
This goodie is to be found here:
http://www.onenotepowertoys.com/2007/09/19/onenote-printout-manager/

Rainald