Inserting images book-style in Word 2000 or Word XP

[Dave Newt]

Hi,

I've been browsing past messages, and have seen one or two similar
queries, but they have all been either slightly different to mine, or
else the exact solution didn't appear to have been answered, so I will
be as specific as I can, in the hope that someone can help!

I am formatting a (long) work document, which will be a book, and one of
the requirements is that the illustrations in this book each appear on a
separate page.

The images to not have to be anchored to a specific paragraph - it is
enough that they are located on the next blank page after they are
referenced.

Now, using <insert page break> before and after the pictures, I can
certainly make them appear on a new page, but, using this method, the
text on the previous page does not necessarily flow down to the bottom
of the previous page.

If I can give an example document, as follows:

Page 1 - text flowing to bottom of page
Page 2 - image centred on its own page
Page 3 - text starting at top of page

then the text needs to flow automatically from Page 1 straight to Page
3.

Every method I have tried so far involves either text appearing either
side of the image (inline image) or else a gap at the end of the
previous page (since the image is anchored to that paragraph.

What I really need is for Word to understand that the image must be on
its own on Page 2, and that the text must wrap cleanly from page 1 to
page 3.

I hope I have explained this clearly enough, or maybe this is simply
something that Word *cannot* do?

Thanks

Dave

 

[Suzanne S. Barnhill]

You have to keep reminding yourself that Word is a *word* processing
application and not page layout software. You can fill a page with a figure,
but you cannot wrap text around it because:

1. If the figure is "In Line with Text," then by definition text won't wrap
around it.

2. If the figure is "wrapped," then it has to be anchored to a text
paragraph, and that text paragraph must be on the same page. You can use an
empty paragraph, but even an empty paragraph is going to interrupt the text
flow.

Once you have accepted these immutable and unavoidable limitations, here's
how you do what you want:

1. You wait until editing is complete before you even think about inserting
full-page figures (or at least until you worry about their final placement).

2. When you are sure that the text will no longer change, you find the
paragraph in which the figure is referenced. After the last line on its page
(or possibly the page before, depending on whether or not it is a recto or
verso page, since you probably want the figure on the facing page), you
insert a paragraph break--that's right, arbitrarily in the middle of a
paragraph if necessary, though if you're very lucky it will be the end of a
paragraph already.

3. On the following page, you insert your full-page figure, in line with
text, followed by a page break if necessary (if in fact it doesn't fully
fill the page, though in that case you could actually wrap text around it).

4. If your paragraphs are not justified and don't have a first-line indent,
you're done.

5. If your text is justified, you will have to justify the line where you
just put a paragraph break, so you will go back and insert a line break to
force-justify the line. You'll then format the paragraph break as Hidden so
that it won't flow to the next page.

6. If your text has a first-line indent, then the first paragraph on the
page will look like the beginning of a paragraph even though it's just part
of one. You need to remove the indent. I do this by applying an unindented
style designed for this purpose (this is better than just removing the
indent by direct formatting).

This sounds more fiddly than it works out to be in practice. The secret is
to do it only once, after editing is complete, rather than try to keep
moving the figure as text ebbs and flows.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Dave Newt]

You have to keep reminding yourself that Word is a *word* processing
application and not page layout software. You can fill a page with a figure,
but you cannot wrap text around it because:

This sounds more fiddly than it works out to be in practice. The secret is
to do it only once, after editing is complete, rather than try to keep
moving the figure as text ebbs and flows.

Many, many thanks, Suzanne. As I am sure you gathered, I *was* hoping
(not too optimistically) of being able to set something up
automatically, (i.e. before all other formatting is complete).

However, your answer has made it clear that I *was* hoping for too much,
whilst providing what I guess is going to have to be the best
workaround!

Many thanks again (especially for the quick response, given the day and
your time zone!)

Dave

 

[Suzanne S. Barnhill]

Since I had written this up for another user fairly recently, instead of
taking time to rewrite it, I spun my wheels a bit trying to find the
previous answer; I've got it stored for more ready retrieval now. As you can
imagine, this is a FAQ!

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.