Inserting MS Project into Word as an object

X

xxsawer

Hi,
I know that here are some posts regarding this topic, but none of them
solves my situation...
I have some project (done in MS Project 2007 SP2) and I want to insert it
into Word 2003 as an object. I want the whole Gantt chart to be displayed
(all columns) and the workflow diagram as well. I set the table view to
Summary in MS Project (View -> Table -> Summary), but it's probably not
important.
Now what I do is normally inserting the project file as an object from file.
It will display some small portion of it, let say two columns. When I double
click it to edit it, I cannot extend the frame that will be visible. It
simply does not work like when inserting e.g. an Excel file where I can
extend that frame on how many rows and columns I want....
Ok, so I exit editing end try to extend it as an object (same when extending
a picture for example...). And results? It extends randomly the visible part
of the project file and the size of the object as well. And when I say
randomly it is really randomly. Sometimes it only extends the size of the
object, sometimes it extends the visible part, sometimes it makes complete
mess... Now the best thing. When I double click it, than exit editing, the
size of the object returns back to random size and to random visible part of
the project file...
This is making me really crazy...

Is there ANY way how to insert a project file into word as an object, so
whole Gantt diagram will be visible (I can extend the page size to
maximum...), and some way how it does not makes mess after editing the
object???
Does usage of newer Word soves this problem? I also tried to save the
project file with 2000 - 2003 compatibility, but with same result.

Many thanks for help, Dan
 
A

Andrew Lavinsky

I guess the main question is "Why?" I'd recommend inserting the Project
as a graphic by taking a screenshot with either the built-in Copy Project
to Office Wizard or something like Snagit.

Alternately, import it into Visio and insert the Visio object into your Word
doc.

It doesn't sound like you're using Server, but just FYI that with Project
Server 2010 and the REST.API, you can create dynamic Excel reports and insert
them into your Word docs so that each time you open the Word doc, it refreshes
the Excel report. If that's an absolute requirement, you may consider that.

- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm
 
R

Rod Gill

When inserting Project Object into Word, I doubt anyone can read it unless
they have Project on their PC, so why not just send the .mpp.

Otherwise, you need to create pictures of Project Views or .pdfs. Project is
not a full member of Office, so does not work exactly like Excel.

--

Rod Gill
Microsoft MVP for Project - http://www.project-systems.co.nz

Author of the only book on Project VBA, see: http://www.projectvbabook.com




Andrew Lavinsky said:
I guess the main question is "Why?" I'd recommend inserting the Project
as a graphic by taking a screenshot with either the built-in Copy Project
to Office Wizard or something like Snagit.

Alternately, import it into Visio and insert the Visio object into your
Word doc.

It doesn't sound like you're using Server, but just FYI that with Project
Server 2010 and the REST.API, you can create dynamic Excel reports and
insert them into your Word docs so that each time you open the Word doc,
it refreshes the Excel report. If that's an absolute requirement, you may
consider that.

- Andrew Lavinsky
Blog: http://blogs.catapultsystems.com/epm




__________ Information from ESET Smart Security, version of virus
signature database 5019 (20100412) __________

The message was checked by ESET Smart Security.

http://www.eset.com
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__________ Information from ESET Smart Security, version of virus signature database 5019 (20100412) __________

The message was checked by ESET Smart Security.

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X

xxsawer

It's not urgent to have it as I wrote, but I prefer it that way... The .doc
file is not containing only that embeded project, it has few pages of text
and I wanted to add this on last page (I wanted to have the last page with
different dimensions, wide enough to fit all Gantt diagram in there) and so
have the document more "dynamic". Everybody can then just double click it,
switch between different views and so on...
I am normally embeding ppt and xls documents (and some others not so
frequently) and everything works perfectly. I just wanted to know if there is
some workaround how to make this work, thats all...(Inserting MS Project
object is in the list when I use Insert -> Object in word, so should be
working...)
Now when I see it's "mission impossible" to do this, I will insert it
normally as an image or an object displayed as an icon.
 
R

Rob Schneider

Good move.

Give them the MPP file if a) they need it, and b) they know how use
Project as well or better than you do. b) especially important.

It's always better to give people information and opinion about the
project rather than data.


--rms

www.rmschneider.com
 
X

xxsawer

I am not sure now, but I think it will be visible even if you will not have
MS Project installed. It's the same when you embed any other object. In the
View -> Insert list, you can see the list of objects you can embed and
display in MS Word. The list depends on what applications you have installed
on your machine and on what of these applications support this "embed"
feature. I am not sure how it works exactly... :) but I think it will be
visible even if the viewer has not installed that application, it will not
just be editable...
 
X

xxsawer

It is not urgent to have it that way, but I prefered it because I wanted to
have that document more dynamic. I wanted the viewer can see the whole Gantt
chart in the .doc file and simply by doubleclicking it, can fast switch
between Resource view, Gantt chart etc.
I will insert it as an image when I see there is no other solution...
I will try that Visio option as you suggested.

I am not using Project server, but the information you wrote about it sounds
interesting...
 
R

Rod Gill

But I would not expect you to be able to adjust the view, in fact the
insertion would be pretty useless unless everything I wanted to see was
already on screen.

--

Rod Gill
Microsoft MVP for Project - http://www.project-systems.co.nz

Author of the only book on Project VBA, see: http://www.projectvbabook.com




xxsawer said:
I am not sure now, but I think it will be visible even if you will not
have
MS Project installed. It's the same when you embed any other object. In
the
View -> Insert list, you can see the list of objects you can embed and
display in MS Word. The list depends on what applications you have
installed
on your machine and on what of these applications support this "embed"
feature. I am not sure how it works exactly... :) but I think it will be
visible even if the viewer has not installed that application, it will not
just be editable...



__________ Information from ESET Smart Security, version of virus
signature database 5022 (20100412) __________

The message was checked by ESET Smart Security.

http://www.eset.com
Click to expand...

__________ Information from ESET Smart Security, version of virus signature database 5022 (20100412) __________

The message was checked by ESET Smart Security.

http://www.eset.com
 

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