Inserting Pictures into Word

[Todd James]

I use Word 97 and need to insert pictures into a report.
Usually 2 pics per page and around 30 pics per report. I
usually take the pics at the lowest resolution which are
about 60K - 75K, but after I insert them (I usually link
to file, but would like them inserted to forward one file
to client not the file plus the pictures), my file
increases to over 10 megs. Is there a way to reduce this
file size?

 

[Cindy Meister -WordMVP-]

Hi Todd,

I use Word 97 and need to insert pictures into a report.
Usually 2 pics per page and around 30 pics per report. I
usually take the pics at the lowest resolution which are
about 60K - 75K, but after I insert them (I usually link
to file, but would like them inserted to forward one file
to client not the file plus the pictures), my file
increases to over 10 megs. Is there a way to reduce this
file size?

No, not really. As soon as you save outside information in a
Word document, the size will increase tremendously. Do be
sure to use Insert/Picture and not Insert/Object; if you
used the latter, you should be able to reduce file size by
starting over and using Insert/Picture.

Note that later versions of Word (most notably 2002)
generally handle graphics compression formats better than
word 97 (or earlier).

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Sep
30 2003)
http://www.mvps.org/word

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[Heather]

We insert a lot of photos into our documents too, and we
find that documents stay the smallest when we convert our
photos from .JPGs to .GIF files at 96 dpi. You will need
image editting software to do this. Once they are .GIF
files you should easily be able to fit 30 pictures per
report at a reasonable file size.