Installing IMAP Outlook 2007 - How Can I get all folders in one Di

[Carol Mattick]

I have two computers. I installed a new email account using the IMAP server
on one machine. That resulted in a data file with the file name
Outlimap.gmail.com-00000007.pst.
I copied all the .pst folders from that machine over to my laptop because I
have serveral archive .pst folders that I want to be able to access. I was
also concerned whether the current .pst folder would have all the emails that
the current folder on the first machine had. When I tried to set up new
email accounts using the IMAP server on the second machine, it created a data
file with the file name (e-mail address removed) - 00000000025.pst. When I
tried to create an email account looking to the same 00000007.pst data file
that the other machine looks to, it created a data file with the file name
Outlimap.gmail.com - 00000007.pst-000000026.pst. Both the 0000000025.pst and
the 000000026.pst files only have an inbox and seem to have all the emails in
their inboxes.

At the same time, a imap.gmail.com - (e-mail address removed) folder appeared on
its own and the underlying data file is the one with the 00000007.pst ending.
This is where my labels show up. It also has a Sent Items folder and a
deleted items and outbox folders. I was under the impression that IMAP files
/ accounts did not have deleted items folders, but rather struck through
items you wanted to delete and left them in the inbox.

How do I get the Inbox from the 25.pst or 26.pst files together with the
other folders under the 7.pst file? Does this mean it is not necessary to
create email accounts on the second machine? An IMAP folder will just
appear. Or, is an email account necessary on the second machine, but it will
never be looking to the same file as the email account on the first machine?

 

[Roady [MVP]]

Since an IMAP account is an account that does a 2-way sync there is no need
to transfer the pst-files between those machines. Simply configure the
accounts on both machines and select which folders you want to sync. Leave
the pst-files from the IMAP accounts untouched.

 

[Brian Tillman]

How do I get the Inbox from the 25.pst or 26.pst files together with
the other folders under the 7.pst file? Does this mean it is not
necessary to create email accounts on the second machine? An IMAP
folder will just appear. Or, is an email account necessary on the
second machine, but it will never be looking to the same file as the
email account on the first machine?

IN addition to what Roady said, I found I liked my gmail experience better
when I changed the root folder of the IMAP account. On the Advanced tab of
the gmail account properties, I put "[Gmail]" (without the quotes, of
course, but with the brackets) in the "Root folder path" field and that made
my gmail folders look like most other folders of the IMAP accounts I use.
The root of the PST is called "Gmail" and the folders underneath it are "All
Mail", "Drafts", "Inbox", "Junk E-mail" (added by Outlook), "Sent Mail",
"Spam" (added by gmail), "Starred", and "Trash".

 

[Carol Mattick]

I think I have found the problem! The imap.gmail.com (e-mail address removed)
data file is considered the default, but the button "Set as default" is
available to choose when it usually is not when a file is already chosen as
the default. All sent items are going to this account, but not inbox /
incoming email. Conversely, the (e-mail address removed) imap account data file
is not considered the default but the "Set as default" button is grayed out.
This is the account which only has an inbox and into which all new email is
coming. somthing is not right here. Perhaps a problem with the registry
keys?

Brian, when you put [gmail] in the root folder, do you only put that and
nothing else in the root folder? Or, how do you incorporate [gmail] into a
root folder that represents an existing data file?
--
Carol Mattick

How do I get the Inbox from the 25.pst or 26.pst files together with
the other folders under the 7.pst file? Does this mean it is not
necessary to create email accounts on the second machine? An IMAP
folder will just appear. Or, is an email account necessary on the
second machine, but it will never be looking to the same file as the
email account on the first machine?

IN addition to what Roady said, I found I liked my gmail experience better
when I changed the root folder of the IMAP account. On the Advanced tab of
the gmail account properties, I put "[Gmail]" (without the quotes, of
course, but with the brackets) in the "Root folder path" field and that made
my gmail folders look like most other folders of the IMAP accounts I use.
The root of the PST is called "Gmail" and the folders underneath it are "All
Mail", "Drafts", "Inbox", "Junk E-mail" (added by Outlook), "Sent Mail",
"Spam" (added by gmail), "Starred", and "Trash".

 

[Brian Tillman]

I think I have found the problem! The imap.gmail.com
(e-mail address removed) data file is considered the default, but the
button "Set as default" is available to choose when it usually is not
when a file is already chosen as the default. All sent items are
going to this account, but not inbox / incoming email. Conversely,
the (e-mail address removed) imap account data file is not considered the
default but the "Set as default" button is grayed out. This is the
account which only has an inbox and into which all new email is
coming. somthing is not right here. Perhaps a problem with the
registry keys?

IMAP data files can never be the default delivery location. That's why the
"Set as Default" is grayed out.

Brian, when you put [gmail] in the root folder, do you only put that
and nothing else in the root folder?

Just that.

Or, how do you incorporate
[gmail] into a root folder that represents an existing data file?

I didn't incorporate "[gmail]" into any folder. I told Outlook to use the
mailbox path string "[gmail]" as the root of the IMAP folder list. This
causes Outlook to present the folders gmail contains differently in the data
file.