Is there a way to identify levels of heads while copyediting?

[snowfall]

Microsoft 2003 had a way for anyone editing a document to identify the
different levels of headings used. This was View > Outline, and then
you could scroll down a dropdown list to find "head" or "headings" of
different sizes. Then you'd highlight or drag them to the headings in
a document, and the heads would be differentiated from one another
(i.e., the chapter title head would have a different size than a
subhead).
Microsoft 2004 Office for Mac does not appear to have this feature--or,
anyway, I haven't found it yet. Anyone know where it is?

 

[Daiya Mitchell]

MacWord 2004 has View > Outline. Have you tried that? Your description is
not totally clear to me, but my experience says that Outline View works
similar in Mac and Win Word, including easily changing the outline level. I
don't know what you mean by dropdown list, though, I don't think there is a
dropdown list in Outline View on either platform. This is what I know about
Outline View:
http://www.mvps.org/word/FAQs/Formatting/UsingOLView.htm
(hit refresh a few times in Safari, or use a different browser)
And it is true for both Mac and Win.

If you don't see headings in Outline View, are you sure heading levels were
applied?

MS Word 2002/2003 let you use the Formatting Task Pane, or something like,
where you could select a style from a dropdown list, and then tell it to
select all instances of that formatting. Is that what you want? That
equivalent is on View | Formatting Palette, under Styles.

If you want to identify what style was use, I should think you would find
the Style Area more useful than Outline View--it puts a column on the left
that lists the style in use for that paragraph.

If none of those are what you are looking for, you will need to be more
clear about what you need.

 

[John McGhie [MVP - Word and Word Macintosh]]

View>Outline is there in Word X and 2004 and works just the same.

What copyeditors of long documents often do is set the various heading
levels to different colours, using Format>Style. That way you can quickly
differentiate heading levels while working in Normal View. When you have
finished, set them all back to "Automatic" (black).

I have a macro that instantly sets the font colour of Heading 1 to Red,
Heading 2 to Blue, Heading 3 to Green, etc... Run it again and it sets them
all back to Black.

Cheers

Microsoft 2003 had a way for anyone editing a document to identify the
different levels of headings used. This was View > Outline, and then
you could scroll down a dropdown list to find "head" or "headings" of
different sizes. Then you'd highlight or drag them to the headings in
a document, and the heads would be differentiated from one another
(i.e., the chapter title head would have a different size than a
subhead).
Microsoft 2004 Office for Mac does not appear to have this feature--or,
anyway, I haven't found it yet. Anyone know where it is?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 4 1209 1410