Is there an easier way to use multiple,numbered Headings?

[Jim K]

This is not at all intuitive. Not at all easy to set up correctly.
I use Numbered Heading a lot.
Before the fiasco of Word2007, I could set up my Heading 1, Heading 2, etc,
numbered heading. I could do this within the Modify Style dialog box for my
Headings. I only needed to define the numbering system once, and I could
easily add new Headings, confident that they would behave as I set them up to
behave.

Now... with the fiasco that is Word2007 I have to type out the text of my
heading, affix the Heading level Style I will eventually want my document to
show, Go to the Multi-Level lists and select the outlining I want. Then I
must carefully let the cursor hover in the Heading Style I'm formatting,
ensuring I don't accidently do something that Word assumes I want to do, and
Right-Click to make the Heading Style take on the characteristics of the
selected text. That's just for Level 1. Then for all subsequent subordinate
Headings I have to do all that PLUS: After clicking on the Multi-Level list
Button, I MUST select the Current List (which is NOT the same as selecting
the SAME List as I did for Level 1) Then I Must Click on the Multi-Level List
Button again, and down at the bottom of the dialog box, I must select Change
List Level and hope that I choose the Level corresponding to the Heading
level I'm trying to modify. Then, I must go throught the obligatory
machinations to update the Style to the selection.

This is insanely more complicated that it has been in the past.

Is there an easier, more intuitive way to format multi-level numbered
Headings in my documents?


What am I missing? What are the benefits of having the multi-level Lists
(i.e. multi-level Numbered Headings) so challenging to create and maintain?
What functionality is improved by doing it using the Ribbon Method in the
Way of Word 2007?

 

[PamC via OfficeKB.com]

The often recommended ways to set up numbered headings in W2003 and W2007
are similar.

In W2003 you (1) modify the paragraph style for your highest heading level,
(2) choose a numbering scheme that is close to what you want, (3) click
customize (if you don't need to customize it--that is if the scheme is fine
as is--you're done), and then (4) make your changes for all numbering
levels and style assignments in that one dialog.

In W2007 you (1) place the cursor in the first highest heading level in your
document, (2) choose a numbering scheme that is close to what you want, (3)
click define new multilevel list (if the scheme is fine as is, you're done),
and then (4) make your changes for all numbering levels and style
assignments in that one dialog.

In both versions, if using heading other than Word's built-in Headings 1 to 9,
you must define the heading styles before you set up the numbering scheme.
Once you select customize list in W2003 and Define new list in W2007, the
dialog boxes are nearly the same.

See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html


PamC

 

[PamC via OfficeKB.com]

I missed one very important paret os step 1 for W2007. I should have written

place the cursor in the first highest heading level in your document and
CLICK THE MULTILEVEL LIST ICON,

HTH,
Pam

The often recommended ways to set up numbered headings in W2003 and W2007
are similar.

In W2003 you (1) modify the paragraph style for your highest heading level,
(2) choose a numbering scheme that is close to what you want, (3) click
customize (if you don't need to customize it--that is if the scheme is fine
as is--you're done), and then (4) make your changes for all numbering
levels and style assignments in that one dialog.

In W2007 you (1) place the cursor in the first highest heading level in your
document, (2) choose a numbering scheme that is close to what you want, (3)
click define new multilevel list (if the scheme is fine as is, you're done),
and then (4) make your changes for all numbering levels and style
assignments in that one dialog.

In both versions, if using heading other than Word's built-in Headings 1 to 9,
you must define the heading styles before you set up the numbering scheme.
Once you select customize list in W2003 and Define new list in W2007, the
dialog boxes are nearly the same.

See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

PamC

This is not at all intuitive. Not at all easy to set up correctly.
I use Numbered Heading a lot.

[quoted text clipped - 28 lines]

What functionality is improved by doing it using the Ribbon Method in the
Way of Word 2007?

 

[Jim K]

But WHY?

Why does the process have to be so much more difficult in Word 2007?

Hierarchical numbered headings may Look like a multi-level list to Word, but
to a user they are not. From what I can discern, MS has decided that since
under the hood Word treats numbered paragraph headings as a "multi-level
list" then users should be fully exposed to how Word works rather than what
works for users.

Again. The new "process" in Word 2007 is not at all intuitive. Word 2007
makes creating documents using hierarchical numbered paragraph headings much
more difficult.

When does the next Office release come out???

--
Jim K

I missed one very important paret os step 1 for W2007. I should have written

place the cursor in the first highest heading level in your document and
CLICK THE MULTILEVEL LIST ICON,

HTH,
Pam

The often recommended ways to set up numbered headings in W2003 and W2007
are similar.

In W2003 you (1) modify the paragraph style for your highest heading level,
(2) choose a numbering scheme that is close to what you want, (3) click
customize (if you don't need to customize it--that is if the scheme is fine
as is--you're done), and then (4) make your changes for all numbering
levels and style assignments in that one dialog.

In W2007 you (1) place the cursor in the first highest heading level in your
document, (2) choose a numbering scheme that is close to what you want, (3)
click define new multilevel list (if the scheme is fine as is, you're done),
and then (4) make your changes for all numbering levels and style
assignments in that one dialog.

In both versions, if using heading other than Word's built-in Headings 1 to 9,
you must define the heading styles before you set up the numbering scheme.
Once you select customize list in W2003 and Define new list in W2007, the
dialog boxes are nearly the same.

See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

PamC

This is not at all intuitive. Not at all easy to set up correctly.
I use Numbered Heading a lot.

[quoted text clipped - 28 lines]

What functionality is improved by doing it using the Ribbon Method in the
Way of Word 2007?

 

[Suzanne S. Barnhill]

How would you describe "hierarchical numbered headings" other than as a
multilevel list? This is the same thing for which you used the "Outline
Numbered" tab in earlier versions. If they are not hierarchical, then I
could see your objection.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

But WHY?

Why does the process have to be so much more difficult in Word 2007?

Hierarchical numbered headings may Look like a multi-level list to Word,
but
to a user they are not. From what I can discern, MS has decided that
since
under the hood Word treats numbered paragraph headings as a "multi-level
list" then users should be fully exposed to how Word works rather than
what
works for users.

Again. The new "process" in Word 2007 is not at all intuitive. Word 2007
makes creating documents using hierarchical numbered paragraph headings
much
more difficult.

When does the next Office release come out???

--
Jim K

I missed one very important paret os step 1 for W2007. I should have
written

place the cursor in the first highest heading level in your document
and
CLICK THE MULTILEVEL LIST ICON,

HTH,
Pam

The often recommended ways to set up numbered headings in W2003 and
W2007
are similar.

In W2003 you (1) modify the paragraph style for your highest heading
level,
(2) choose a numbering scheme that is close to what you want, (3) click
customize (if you don't need to customize it--that is if the scheme is
fine
as is--you're done), and then (4) make your changes for all numbering
levels and style assignments in that one dialog.

In W2007 you (1) place the cursor in the first highest heading level in
your
document, (2) choose a numbering scheme that is close to what you want,
(3)
click define new multilevel list (if the scheme is fine as is, you're
done),
and then (4) make your changes for all numbering levels and style
assignments in that one dialog.

In both versions, if using heading other than Word's built-in Headings 1
to 9,
you must define the heading styles before you set up the numbering
scheme.
Once you select customize list in W2003 and Define new list in W2007,
the
dialog boxes are nearly the same.

See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

PamC

This is not at all intuitive. Not at all easy to set up correctly.
I use Numbered Heading a lot.
[quoted text clipped - 28 lines]
What functionality is improved by doing it using the Ribbon Method in
the
Way of Word 2007?

 

[PamC via OfficeKB.com]

Hierarchical numbered headings may Look like a multi-level list to Word, but

to a user they are not.

I always thought the same to be true of the term "outline list".

But WHY?

Why does the process have to be so much more difficult in Word 2007?

Hierarchical numbered headings may Look like a multi-level list to Word, but
to a user they are not. From what I can discern, MS has decided that since
under the hood Word treats numbered paragraph headings as a "multi-level
list" then users should be fully exposed to how Word works rather than what
works for users.

Again. The new "process" in Word 2007 is not at all intuitive. Word 2007
makes creating documents using hierarchical numbered paragraph headings much
more difficult.

When does the next Office release come out???

I missed one very important paret os step 1 for W2007. I should have written

[quoted text clipped - 33 lines]