Issue with {NextRecord} field when there are not multiple records in source file

[Gilley]

Hi,

I am using Word 2002 on an XP box and for the life of me,
I can't figure out what I am doing wrong. I will try to
explain it to the best of my ability.

In my main document, I have to allow for multiple records.
However, there may be only one record in the source data
file. This causes a problem with any merge fields listed
below where the multiple records are. If there are less
records in the data file than lines (when I use next
record) on the document, any merge field below this
section doesn't display the results.

==================================================
Qty Model # Description Serial #
«ITEMNO» «ITEMDESC»
«Next Record»«ITEMNO» «Next Record»«ITEMDESC»
«Next Record»«ITEMNO» «Next Record»«ITEMDESC»
==================================================

I have worked around this issue on most of the reports by
moving the product lines to the end of the page. However,
on two of the reports this isn't possible.

Warmest regards,

Gilley

 

[bobul]

Gilley,

Did you get an answer for your question? I am having the
same problem and need help.

Thanks,
Lynne

 

[Graham Mayor]

As you have gathered, mail merge doesn't work like that. There are two
approaches, depending on what you are trying to achieve. The first would be
to do a catalog/directory merge to a new document then add the supplementary
information. The other would be to create a complex merge - see the section
on complex merges on Cindy's web site at
http://homepage.swissonline.ch/cindymeister

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Graham Mayor - Word MVP


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