Issue with printing in 2008 Word

[Ryan_L]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Hello, I have a new Leopard MacBook. I am having issues trying to print files from an old PC Desktop (older version Word, I believe 97??) that I email and open up on the new Mac. It is connected via USB, and is selected as my defauly printed and have the most recent drivers. The problem is that it will only print the first few sentences of each page, then go to the next. any suggestions?

 

[John McGhie]

Click your "Show" button to reveal your non-printing characters.

I suspect the document is full of section breaks that you cannot see,

Cheers

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

Hello, I have a new Leopard MacBook. I am having issues trying to print files
from an old PC Desktop (older version Word, I believe 97??) that I email and
open up on the new Mac. It is connected via USB, and is selected as my defauly
printed and have the most recent drivers. The problem is that it will only
print the first few sentences of each page, then go to the next. any
suggestions?

--

Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Nhulunbuy, NT, Australia. mailto:[email protected]

 

[JSP]

I saw John McGhie's comment on section breaks in another message. I was having the same problem trying to print a 300+ page document in duplex on a Canon MP 800 using Leopard. I could only print the back-to-back pages in duplex two at a time. When I followed John's advice and eliminated the section breaks, I could print in duplex but lost all the headers and footers. I went back to the original and inserted a new section break before each of the old ones, the deleted the old ones. After that everything was fine; I could print the whole document in duplex. Some of the section breaks were difficult to delete, and I suspect the document (not created by me) had been worked over so many times, with material imported from other documents via cut-and-paste, that at least some section breaks had become corrupted somehow. If possible, it is probably better to leave the insertion of section breaks until the last minute, to ensure that they 'clean'.

Hope this helps others to avoid the frustration I experienced with the first printing attempt!

 

[Clive Huggan]

I couldn't agree more, JSP!

Your advice "If possible, it is probably better to leave the insertion of
section breaks until the last minute, to ensure that they [remain] 'clean'"
is spot on if you have to work on a document replete with section breaks
that have been formatted by others.

In documents I create myself, I keep the number of section breaks to an
absolute minimum. I need only one in published reports -- where I need to
change from Roman numerals for the initial pages to Arabic for the
remainder. Avoiding others is made possible by various techniques, including
putting a StyleRef field in the header that repeats the words in the chapter
heading. And one can specify the style used for chapter headings to include
"page break before".

I've written up some of these ideas in Appendix A, titled 'The main ³minimum
maintenance² features of my documents' starting on page 164 of some notes on
the way I use Word for the Mac, titled "Bend Word to Your Will", which are
available as a free download from the Word MVPs' website
(http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). The StyleRef
technique is described on pages 141-142 ('Header that shows the wording of
the chapter heading').

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the Americas and Europe, so my
follow-on responses to those regions can be delayed)
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