I have been using Entourage for some time as a newsgroup reader but I'm
about to use it for e-mail as well (2004, OS 10.3.5).
Is it possible to configure Entourage to receive mail without sending? --
similar in function to Command-L for refreshing the message list in
newsgroups? I'd prefer not to use the mouse if possible, and I sometimes
don't want to send as well as receive.
I'm used to configuring Word all over the place, but have not yet got beyond
the dummy stage with Entourage (just give me 2 years!)
Hi, Clive
To see what to do, take a look at the given "Send & Receive All: schedule in
Tools/Schedules. You'll see it has several Actions :
Send
Receive Mail from Account 1
Receive Mail from Account 2
etc.
I would not recommend altering this schedule (by removing the Send action),
although you could, and that way it would retain the cmd-K shortcut, (Note
that you can always Send All by shift-cmd-K.) Instead just keep it as a
Manual or At Startup schedule. You can always invoke it manually via cmd-K.
Make a _new_ schedule called "Receive All" which replicates the Send &
Receive All except that you don't include a Send action. You just Add an
action to Receive Mail from Account 1, etc. You can make it a Repeating
schedule (upper section) if you want, or also choose to invoke it manually.
There are two ways to attach a keyboard shortcut. It's just possible that
the first method might not work here because it's a concealed submenu item
of Tools/Run Schedule/Receive All. In that case the second will certainly
work.
1: In Panther only: Go to System Preferences/Keyboard & Mouse/Keyboard
Shortcuts. At the bottom of the scrolled window, select Applications and
click the + button. Choose Entourage, enter "Receive All" and type your
chosen shortcut (e.g. cmd-opt-K or cmd-ctrl-K).
If that doesn't work, remove it and do the following:
2. Go to /Applications/AppleScript/Script Editor, and launch it. Paste in:
tell application "Microsoft Entourage"
execute schedule "Receive All"
end tell
Name the script
Receive All \omK
for the cmd-opt-K shortcut, or
Receive All \cmK
for the cmd-ctrl-K shortcut. (For the key to adding keyboard shortcuts to
script, see Entourage Help/About the script menu.)
Save it as a Script (the default) in the Entourage Script Menu Items folder
in Microsoft User Data folder. Now, pressing the keyboard shortcut will run
the script which runs the schedule on demand.
For lots of other nifty ways of using Entourage, spend some time browsing
the Entourage website compiled by some of your fellow MVPs, in my signature
(as FAQ page) below.
--
Paul Berkowitz
MVP MacOffice
Entourage FAQ Page: <
http://www.entourage.mvps.org/faq/index.html>
AppleScripts for Entourage: <
http://macscripter.net/scriptbuilders/>
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PLEASE always state which version of Microsoft Office you are using -
**2004**, X or 2001. It's often impossible to answer your questions
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