Label Printing

[Clive130651]

Dumb Word users wishes to understand why when printing a full page of
standard Avery size labels the print always contains two pages , E.g. Set for
Avery 5170 which is 3 labels across and seven down, the result is a page with
3 x 6 labels on and "Page 1 of 2" in the Footer, plus page two with the
remaining 3 labels and similarly "Page 2 of 2" on the Footer.

The address text being used for the Label is standard word text, and
Template used to create the document which contains the address text does not
include page numbering in the Footer.

Its driving me crazy !

Thanks for any suggestions (except .. "hand-write the labels!")

 

[Jay Freedman]

Dumb Word users wishes to understand why when printing a full page of
standard Avery size labels the print always contains two pages , E.g. Set for
Avery 5170 which is 3 labels across and seven down, the result is a page with
3 x 6 labels on and "Page 1 of 2" in the Footer, plus page two with the
remaining 3 labels and similarly "Page 2 of 2" on the Footer.

The address text being used for the Label is standard word text, and
Template used to create the document which contains the address text does not
include page numbering in the Footer.

Its driving me crazy !

Thanks for any suggestions (except .. "hand-write the labels!")

The reason is that the Dumb User (or maybe someone else) added a footer to the
Normal.dot template, which is what the label dialog uses to create the page of
labels. There is no way to force Word to use a different template when you use
that dialog.

The table that holds the label text is already so close to the edges of the page
that there's no room for a footer. With the footer in the way, the last row of
the table is forced to the next page. This is why the article
http://www.word.mvps.org/FAQs/Customization/CustomizeNormalTemplate.htm warns
you not to put a footer in Normal.dot.

You can (a) remove the footer from Normal.dot or (b) turn your other template
into a mail merge main document and set up the address text as a mail merge
source (http://www.gmayor.com/mail_merge_labels_with_word_xp.htm).

 

[Graham Mayor]

Or it could be that the dumb IT support staff have setup the print driver
and page layout to use different page sizes and the print dialog has the
zoom setting set to scale to paper size ... but the header/footer is the
usual cause.

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Graham Mayor - Word MVP


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