large file size - am I doing something wrong?

[rhewell]

Hi -- I'm a novice Publisher user. We're using Publisher 2000.

We are setting up a program for a school activity. The program is about 60
pages, booklet form, will be saddle stitched. About half of the program is
text with some pictures, the other half is ads (mixture of full page, half
page, quarter page). We also have to place several scanned "welcome" letters
in the program.

The person doing the ads wasn't given much direction ... so we have some ads
coming in as jpgs, some we are having to cut and past out of Word! Some are
..pdfs that we are having to convert (using some shareware) to an image before
we can get them in to publisher (we don't have the full acrobat program).

Just in placing about 5 pages of ads, I have a file that is over 50 meg; the
pages with text, the scanned letters, and about 3 pictures adds an additional
60 meg -- is this normal? I can't imagine what the size of the completed
project is going to be! Are doing something wrong when we import our ads,
pictures, etc??

I'm just concerned about being able to continue to work with and edit this
file as it continues to grow. Will we have to break it in to separate
documents in order to keep working on it?

At the end, we will be sending a .pdf to the printer.

Thanks for any help and words of wisdom!
Rita

 

[Mary Sauer]

PUB2000: File Size Increases Unexpectedly When You Insert Picture
http://support.microsoft.com/default.aspx?scid=kb;en-us;253973

 

[rhewell]

Thanks for the link, Mary. Do you have any words of wisdom for working with
a file that is sure to be a monster? Should we split the file or just keep
it in one? Should we be importing images in another format instead of .jpg?

Thanks,
Rita

 

[Mary Sauer]

Simple clipart maybe. The .gif format. Anything but compressed images. Publisher 2000
will blow up, the 2003 version corrected a lot of this. You can have a document as
large as 2 gigabytes in Publisher 2000. If you are going to print the document you
shouldn't have problems. I've made many a large publications that have been okay. Its
when you have to send the file... Save, save, save

 

[rhewell]

Thanks, Mary. I appreciate your help. We have been saving the file
constantly as we work on it. The plan is to turn it into a .pdf when
complete.

Rita

 

[Ed Bennett]

Ed looks left. Ed looks right. No-one is there. Furtively, Ed picks up

Thanks, Mary. I appreciate your help. We have been saving the file
constantly as we work on it. The plan is to turn it into a .pdf when
complete.

If you're going to PDF it when you finish, you can export the PDF ads as
EPS, which will transfer to your PDF at the resolution in which they came
in. This should save filesize a little (make sure you link to the EPS when
you insert the picture).

Saving as another image format won't help, as Publisher will just inflate
any image to an uncompressed data stream. Using BMP will give you an idea
of how much the filesize will increase by.

 

[rhewell]

Hi, Ed. Thanks for the info. When you talk about be sure to link to the eps
when you insert the picture -- would I be doing that with the graphic
manager? (Hopefully this isn't a totally ridiculous question -- I'm still
learning Publisher!)

Rita

 

[Ed Bennett]

Ed looks left. Ed looks right. No-one is there. Furtively, Ed picks up

Hi, Ed. Thanks for the info. When you talk about be sure to link to
the eps when you insert the picture -- would I be doing that with the
graphic manager?

Under Insert > Picture, select your EPS, and next to the "Insert" button,
click the drop-down arrow. The option to link to the picture is available
there.