Leave blank page

[billy]

Hi, I hope someone can help. I'm writing my thesis, so I have a long document that I need to leave blank pages in (so i can print out the figures on a separate page from another program). What I'd like to happen is to have a command that says "leave the next page blank," so I could choose this after, say, referring to figure 2.3 in the text. At that point, it'd leave the next page blank but continue the page numbering through that page and beyond.

Any idea how to do this? Inserting manual page breaks is very non-elegant, as if I change the text at all, I may have major work to do to re-work all the breaks.

Thanks!

Billy

 

[CyberTaz]

Hi Billy -

Why can you not insert the figures into the doc - directly or copy/paste?
That seems like it would be the easiest & most effective way to maintain the
appropriate page numbering sequence.

I don't know of any "simple" way to approach it from the direction you want
to take since a Word doc doesn't really comprise *pages* the way a desktop
publishing program does... A page can't exist in a doc unless it has content
- at least 1 empty paragraph - so it will be included in the page numbering
scheme unless you start imposing section breaks or other machinations to
force specific sections to remain unnumbered.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[Phillip Jones]

How about Page break then hit return once or twice the Page Break again?

Hi Billy -

Why can you not insert the figures into the doc - directly or copy/paste?
That seems like it would be the easiest & most effective way to maintain the
appropriate page numbering sequence.

I don't know of any "simple" way to approach it from the direction you want
to take since a Word doc doesn't really comprise *pages* the way a desktop
publishing program does... A page can't exist in a doc unless it has content
- at least 1 empty paragraph - so it will be included in the page numbering
scheme unless you start imposing section breaks or other machinations to
force specific sections to remain unnumbered.

HTH |:>)
Bob Jones
[MVP] Office:Mac

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[billy]

Thanks for your replies. Unfortunately, neither of these will work. Simply inserting the figures (as TIFF files or PDFS) would work, except that this will be a 150-page document with 15 pictures or so. Inserting the figures would work in theory, and would maintain the proper page order, but would cause the document to become so unwieldy that it would run extremely slowly and/or crash continually.

Doing hard page breaks is exactly the workaround that I'm planning to use. The problem is that once the page breaks are inserted, if the document is altered in any way (which will definitely happen when my dissertation is reviewed), I will have to go back through the document and insert them all again, since changing the document will inevitably lead to some pages being shorter, longer, etc.

Thanks for the suggestions...I'd love to hear any others!

 

[Daiya Mitchell]

Unless this will drive your advisers crazy, I would just create a
little box that says
"Placeholder for Figure 2.3---please see Appendix for all images." etc.
Insert that as you are writing--let it act like text. Don't worry about
page breaks except for twice.

For the version that you defend, you might insert the real pictures, and
then you'll need to do it a second time for the version that you submit.
15 figures isn't that many--in the grand scheme of all the hassle this
is going to be to meet the school's requirements on margins, etc, that's
gonna be marginal. You want to set aside a few days to deal with all the
formatting details regardless, for the final submission.

You may run into a hassle because you may have to manually adjust the
amount of text before the figure to make it flow nicely--if you can,
keep the figure in-line with text and just center them. You might check
out the Images and Graphics section of this link:
http://daiya.mvps.org/bookword.htm

 

[Billy]

Daiya, very interesting idea. Made me think of another...If I could insert the figures themselves, which all take up an entire page, then my problem would be solved. However, the amount of memory required would be too much. But, your idea makes me think that I could insert something else; perhaps a page-sized text box that would act like a figure but take up much less memory. I'll try that out--sounds promising! Thanks!

 

[billy]

Darn it anyway. Still no luck...comes back to this problem that pages don't exist unless they have at least a paragraph on them, and a big text box (or picture) doesn't seem to count. So, I can do a big text box, but them it stops the text on the previous page halfway down the page, and then it puts in text BEHIND the text box even if I tell it to align the text "top and bottom" so that it shouldn't go behind the text box.

Good idea, though. Thanks again.

 

[John McGhie]

Hi Billy:

I can't tell what it is that "Didn't work"? Most of us see the list sorted
by Subject. If you change the Subject, I can't tell what your post refers
to.

So I can't tell what you are trying to do. And I can't tell which version of
Word you are using. If I knew that, I could tell you how to solve the
problem.

Cheers

Darn it anyway. Still no luck...comes back to this problem that pages don't
exist unless they have at least a paragraph on them, and a big text box (or
picture) doesn't seem to count. So, I can do a big text box, but them it
stops the text on the previous page halfway down the page, and then it puts in
text BEHIND the text box even if I tell it to align the text "top and bottom"
so that it shouldn't go behind the text box.

Good idea, though. Thanks again.

--
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Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
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http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[John McGhie]

Hi Billy:

Stick a text box or a table with invisible border in where you want the
blank.

I would use a one-cell table which will automatically move with the text.

If you use a text box, make sure it is anchored to the paragraph above it,
and that "Lock anchor" and "Move with Text" are both enabled.

Cheers

Hi, I hope someone can help. I'm writing my thesis, so I have a long document
that I need to leave blank pages in (so i can print out the figures on a
separate page from another program). What I'd like to happen is to have a
command that says "leave the next page blank," so I could choose this after,
say, referring to figure 2.3 in the text. At that point, it'd leave the next
page blank but continue the page numbering through that page and beyond.

Any idea how to do this? Inserting manual page breaks is very non-elegant, as
if I change the text at all, I may have major work to do to re-work all the
breaks.

Thanks!

Billy

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]

 

[billy]

John, thanks for your suggestions! Unfortunately, neither of these will work. The issue with these is that since I'm trying to leave a blank page, I make the 1-cell table or text box the size of a page (9" by 6" or so). If I refer to "Figure 1" in the middle of a page and then insert the text box or table, Word leaves the rest of the page blank, puts the box/table on the next page, and then continues the text on the third page. So, the issue is the half-page of blank space that results from this method.

Thanks for your help,

Billy

 

[John McGhie]

Hi Billy:

OK, you're looking for the "Float forward" feature found in high-end
publishing software.

Word doesn't have that feature (and never has had). There is no way to
replicate that feature either, in Word 2008.

The way you have found is the best way to do it. You do need to go through
your publication from top to bottom and fix up the gaps before printing.
But you need to do that anyway, to fix various other things, so no big loss.

Hint: Make vigorous use of "Keep with next" on your paragraphs, to prevent
Word putting gaps where you don't want them.

Generically, Word is designed to paginate automatically. The trick is to
let it. Instead of telling Word where you want page breaks, tell it only
where you DON'T want them. Then get out of the way and let it do its thing.
It will do a pretty good job for you

As you have correctly stated, if you fill the document with page breaks, you
get to move them all when anything changes. If you fill it with "Keep with
next" they remain correct and you never have to move them.

Cheers

John, thanks for your suggestions! Unfortunately, neither of these will work.
The issue with these is that since I'm trying to leave a blank page, I make
the 1-cell table or text box the size of a page (9" by 6" or so). If I refer
to "Figure 1" in the middle of a page and then insert the text box or table,
Word leaves the rest of the page blank, puts the box/table on the next page,
and then continues the text on the third page. So, the issue is the half-page
of blank space that results from this method.

Thanks for your help,

Billy

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:[email protected]