Letterhead: background as placeholder only (not printed)

[lizajane90]

I'm working in Word 2003. I've created two identical letterhead templates
that only have one difference. In the first, I want the background to print.
In the second, I do NOT want the background to print so I can print it to
actual pre-printed letterhead paper.

I inserted the jpg background in headers & footers. When I go to Tools,
Options and try turning off the "drawing objects" and "background colors and
images" it does it for all of Word, not just one specific document. Is this
possible? I've read nearly all the the posts here and can't find an answer.
What am I missing?

Please help. Thanks in advance.

 

[Peter A]

I'm working in Word 2003. I've created two identical letterhead templates
that only have one difference. In the first, I want the background to print.
In the second, I do NOT want the background to print so I can print it to
actual pre-printed letterhead paper.

I inserted the jpg background in headers & footers. When I go to Tools,
Options and try turning off the "drawing objects" and "background colors and
images" it does it for all of Word, not just one specific document. Is this
possible? I've read nearly all the the posts here and can't find an answer.
What am I missing?

Please help. Thanks in advance.

I wonder if you put the background into the normal.dot template, which
is the default basis for all Word documents.

 

[Graham Mayor]

If you have two identical templates, one with an image and one without, then
the one with the image will print and the one without won't, because it
doesn't have an image to print. You don't need to do anything else. What you
can't do is attach the templates after you have created the document and
expect the image to follow. If you want the same template for both then you
need a macro that will change the brightness of the image to 100% which
makes it white and therefore non-printing.
e.g. The following macro will toggle a background image - "Picture 2"

ActiveDocument.Shapes("Picture 2").Select
If Selection.ShapeRange.PictureFormat.Brightness = 0.5 Then
Selection.ShapeRange.PictureFormat.Brightness = 1#
Else: Selection.ShapeRange.PictureFormat.Brightness = 0.5
End If

http://www.gmayor.com/installing_macro.htm

It should be possible to adapt this technique to blank out the images and
text (by formatting that as white) that you want blanked as part of a print
macro in the document template and thus remove the need to have two
templates.

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Graham Mayor - Word MVP


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[lizajane90]

Thanks for the advice. Now I just need to figure out how to create a macro!

 

[Graham Mayor]

Send me a copy of the template with the graphic(s) and I will see what may
be possible tomorrow. Use the link on my web site.

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Graham Mayor - Word MVP


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