Limiting the bookmark content

[erniewyles]

What is the easiest way to limit the bookmark content. I have a document
that includes a court number from a database. This court number is brought
in via a bookmark, i.e. [court#]. An example of our court numbers, as
entered in out database, is as follows: JCF12345/04-20-07, where the first
eight characters are the court number (JCF12345) and the following
information is additional referencing information. I only want the actual
court number to print (the first eight characters). I don't want the rest of
it to automatically appear on the document.

Due to the way our DMS works, I cannot use macros in my template or shell
documents.

Do you have any solutions?

 

[erniewyles]

Oddly enough, I will reply to myself. I think the best workaround, since our
court numbers are always the same length, would be to put the bookmark in a
text box that is only big enough to show eight characters. This way, I don't
compromise the information brought in by the bookmar, and instead, mask the
information that I don't want to show. What do you think? Is this something
that would work?

 

[Jay Freedman]

While a text box might do the job, you'd probably do better to use a
single-cell table. Set the column width so it won't expand (Table >
AutoFit > Fixed Column Width) and set the row height to an exact value
(Table > Table Properties > Row, change "At least" to "Exactly" and
enter a value).

The trouble with a text box is that it's floating in the drawing layer
and can easily be dragged out of position.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Oddly enough, I will reply to myself. I think the best workaround, since our
court numbers are always the same length, would be to put the bookmark in a
text box that is only big enough to show eight characters. This way, I don't
compromise the information brought in by the bookmar, and instead, mask the
information that I don't want to show. What do you think? Is this something
that would work?

What is the easiest way to limit the bookmark content. I have a document
that includes a court number from a database. This court number is brought
in via a bookmark, i.e. [court#]. An example of our court numbers, as
entered in out database, is as follows: JCF12345/04-20-07, where the first
eight characters are the court number (JCF12345) and the following
information is additional referencing information. I only want the actual
court number to print (the first eight characters). I don't want the rest of
it to automatically appear on the document.

Due to the way our DMS works, I cannot use macros in my template or shell
documents.

Do you have any solutions?

 

[erniewyles]

Yes, I see your point and had not thought of that, actually. Your idea works
much better. Although I would eventually have the document protected to not
allow the user to alter that area, there appears to be more control with
tables than text boxes for this application. Thank you, Jay.

While a text box might do the job, you'd probably do better to use a
single-cell table. Set the column width so it won't expand (Table >
AutoFit > Fixed Column Width) and set the row height to an exact value
(Table > Table Properties > Row, change "At least" to "Exactly" and
enter a value).

The trouble with a text box is that it's floating in the drawing layer
and can easily be dragged out of position.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Oddly enough, I will reply to myself. I think the best workaround, since our
court numbers are always the same length, would be to put the bookmark in a
text box that is only big enough to show eight characters. This way, I don't
compromise the information brought in by the bookmar, and instead, mask the
information that I don't want to show. What do you think? Is this something
that would work?

What is the easiest way to limit the bookmark content. I have a document
that includes a court number from a database. This court number is brought
in via a bookmark, i.e. [court#]. An example of our court numbers, as
entered in out database, is as follows: JCF12345/04-20-07, where the first
eight characters are the court number (JCF12345) and the following
information is additional referencing information. I only want the actual
court number to print (the first eight characters). I don't want the rest of
it to automatically appear on the document.

Due to the way our DMS works, I cannot use macros in my template or shell
documents.

Do you have any solutions?