Link Documents

[Dana]

I am trying to create a word document that would have a
list in as (example Form 1, Form 2, Form 3) and there
would be a check box next to each one. When the check
box is clicked I want it to open to a new page where that
form would be so that the form can be edited. Can you
tell me if this is possible and how to do it.

Thank you.

 

[Shauna Kelly]

Hi Dana

There are several ways to achieve what you want. Here are three, none of which will give you check boxes, but all of which will give
you click-able links.

1. Use a Table of Contents.
Apply style Heading 1 to the heading in your form. (Well, it could be any style you like, but Heading 1 would seem to make sense.)
Click where you want the clickable list to start. Insert > Reference > Table of Contents. In the Options box, ensure that no style
is ticked except Heading 1 (or the style you chose for your headings). Un-tick "Show page numbers" and click OK. That will give you
a clickable list.

If you do this, Word will add all paragraphs in Heading 1 to the list.

2. Use click-able hyperlinks to bookmarks.
Select the first paragraph of text in each form. Insert > Bookmark. Give your bookmark a unique name. Click where you want the
clickable list to start. Insert > Hyperlink. In the "Text to display" box type the text you want (eg "click here to go to Form 1").
On the left, click "Place in this document". Choose your bookmark and click OK.

If you use this method, you'll have to add each form individually.

3. Use Document Map.
Apply style Heading 1 to the headings in your form. View > Document Map.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word
Melbourne, Australia

 

[Dana]

Thank you for your help. I will try this.

-----Original Message-----
Hi Dana

There are several ways to achieve what you want. Here

are three, none of which will give you check boxes, but
all of which will give

you click-able links.

1. Use a Table of Contents.
Apply style Heading 1 to the heading in your form.

(Well, it could be any style you like, but Heading 1
would seem to make sense.)

Click where you want the clickable list to start. Insert
Reference > Table of Contents. In the Options box, ensure that no style
is ticked except Heading 1 (or the style you chose for

your headings). Un-tick "Show page numbers" and click OK.
That will give you

a clickable list.

If you do this, Word will add all paragraphs in Heading 1 to the list.

2. Use click-able hyperlinks to bookmarks.
Select the first paragraph of text in each form. Insert
Bookmark. Give your bookmark a unique name. Click where you want the
clickable list to start. Insert > Hyperlink. In

the "Text to display" box type the text you want
(eg "click here to go to Form 1").