Linked sounds in powerpoint are deleted on network

[Bruce Herman]

My students insert sounds from clip organizer. Those are placed in Temporary
Internet Files. When they send me their Powerpoint presentations the links to
the sounds are lost. The network always deletes the Temporary Internet Files.
How can we make sure those sounds are included with the presentation when the
presentation is emailed?

 

[John Wilson]

Maybe PFCExpress will sort it?
http://www.playsforcertain.com/expressdesc.htm

 

[Bruce Herman]

PFCEXpress is interesting. I have not seen it before. Unfortunately it is not
useful to my students because they do not finish their presentations in one
session. So as soon as they log out their Temporary Internet Files are
deleted.

 

[powerpointme]

I've seen this before, and the problem at the time is that the sound in
Powerpoint was just what you referred to it as... a link! (as opposed to an
embedded file). The only way that we could find around this was to place a
copy of the sound file into the same folder as the ppt file. When they are
in the same folder, create the link. From here on, you should be able to
move the whole folder without breaking the connection.

Keep in mind that you don't always have to put your audio file in the same
folder as the ppt file. This solution should only be used when you are going
to be moving the files around via flash drive, etc... or accessing the ppt
file over a network.

Please let me know if this fixes your problem.

 

[Brucetchr]

I tried that as well and sometimes the links sort of stopped working. I had
better luck with embedding files. I changed the default in powerpoint so I
could embed wav files up to 50 megs in size. Then I converted the other file
types to wav and then inserted the sound. Then the sounds were included in
the presentation. this worked almost all the time. About 5% of the time it
worked once, but upon replaying the presentation the sound was not played. It
also meant I needed to get a program to covnert files to wav. Looking for
freeware, I used Audacity, but it was unable to work with Midi files, even
though it was supposed to.

 

[Carmen Ainslie]

The main differences between embedded (embedded object: Information
(object) contained in a source file and inserted into a destination
file. Once embedded, the object becomes part of the destination file.
Changes you make to the embedded object are reflected in the destination
file.) sounds (objects) (object: A table, chart, graphic, equation, or
other form of information. Objects created in one application, for
example spreadsheets, and linked or embedded in another application are
OLE objects.) and linked (linked object: An object that is created in a
source file and inserted into a destination file, while maintaining a
connection between the two files. The linked object in the destination
file can be updated when the source file is updated.) sounds are where
they are stored and how you update them after you put them in your
presentation. Embedded files are stored within the presentation, and
linked files are stored outside the presentation. Also, linked files are
updated when changes are made to their source file, but embedded files
don't change if you change their source file. Note that PowerPoint
reflects updates to the linked files only if the presentation contains
current links to the sound.When your presentation contains linked files,
you must copy both the linked files and the presentation if you plan to
give the presentation on another computer or send it to someone in an
e-mail message. Copying the files into the same folder as the
presentation makes the files available to Microsoft Office PowerPoint
2007, so that PowerPoint can find the files when you want to play them.
If you use the Package for CD feature to move your files, your links
will be updated automatically. If you don't use this feature, you need
to manually update any links by deleting the sound files and then