Linking 2 paragraphs in 2 documents

[Dynamite]

I'm trying to link 2 paragraphs in 2 seperate documents. This means,
when I edit one of the paragraphs in one of the documents, the same
paragraph in the other document is edited automatically. Is this
possible in Word?

 

[Dynamite]

One more thing. This is known as "text synchronization" in Quark. I
thought this could help you understand my question.

 

[CyberTaz]

Word doesn't have a comparable 'feature' as straightforward as that, but you
may find what you need at:

http://word.mvps.org/faqs/tblsfldsfms/includetextfieldscontent.htm

 

[Michel Bintener]

There's another option I would use, which I consider slightly easier and
more straightforward than the methods described on this particular website
(I've only had a quick look at it):

Copy the text in your first document. In your second document, place the
cursor where you want the text to appear, then click Edit>Paste Special. On
the left side of the window that pops up, you'll see two options, Paste and
Paste Link. Select Paste Link, then determine the format in which you'd like
the paragraph to be pasted. Hit OK, and you'll see the text appear in your
second document, as if you'd simply pasted it. Save the file, close it, and
if you now make changes to the paragraph in the first document and save it,
you should get a message when you open the second document, asking you if
you want to update the document so it reflects the changes made in the first
document. If this method is not sophisticated enough, you'd better follow
the instructions which Bob posted.

 

[Michel Bintener]

I forgot to add that my instructions apply to Word 2004; I'm not sure if
previous versions of Word have the same feature, but they should have.
Anyway, as a general rule, always state the version of Word and Mac OS X
when you're posting, it makes life easier for the rest of us.

 

[macropod]

Hi Michel,

The linking can also be made to work both ways (i.e. updates to the linked
text can be made in either the source document or the target). If you're
working in the target document in Windows (yes, I know we;re dealing with
Macs here), you'd add/delete material in the linked range in the target,
then press Ctrl-Shift-F7 to update the source. I don't know the Mac
equivalent of Ctrl-Shift-F7, but the same technique should work.

Cheers

 

[Clive Huggan]

Command-Shift-F7 is the Mac equivalent of the PC's Ctrl-Shift-F7.

Cheers,

Clive Huggan
============

 

[John McGhie [MVP - Word and Word Macintosh]]

Hi Michel:

Yep... That's an INCLUDETEXT field It's just an easier way of
inserting it, which is available only on Mac Word

Cheers

There's another option I would use, which I consider slightly easier and
more straightforward than the methods described on this particular website
(I've only had a quick look at it):

Copy the text in your first document. In your second document, place the
cursor where you want the text to appear, then click Edit>Paste Special. On
the left side of the window that pops up, you'll see two options, Paste and
Paste Link. Select Paste Link, then determine the format in which you'd like
the paragraph to be pasted. Hit OK, and you'll see the text appear in your
second document, as if you'd simply pasted it. Save the file, close it, and
if you now make changes to the paragraph in the first document and save it,
you should get a message when you open the second document, asking you if
you want to update the document so it reflects the changes made in the first
document. If this method is not sophisticated enough, you'd better follow
the instructions which Bob posted.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410