Linking Photos in Word 2003

[Jason Jeffrey]

Hi People

I have a major problem with linking photographs in Word 2003. When I save
the Word Document (.doc) and close it, I open it again and the links are
broke. I work for the Local Authority and we have a server with multiple
network drives. The document I am linking to is on one netork drive
(CDMGeneral$ on 'Asset Management Server (New) (Bfd-cdmfs1) (J), and the
photo source is on another network drive (CDMPhoto$ on 'Asset Management
Server (New) (Bfd-cdmfs1) (T). I've been told by our I.C.T department that
the reason for the link breaks is because they aren't on the same drive as
each other but yet I never had this problem on Word 2000.

Any help would be really appreciated

Thanks

Jason

 

[Cindy M.]

Hi Jason,

I have a major problem with linking photographs in Word 2003. When I save
the Word Document (.doc) and close it, I open it again and the links are
broke. I work for the Local Authority and we have a server with multiple
network drives. The document I am linking to is on one netork drive
(CDMGeneral$ on 'Asset Management Server (New) (Bfd-cdmfs1) (J), and the
photo source is on another network drive (CDMPhoto$ on 'Asset Management
Server (New) (Bfd-cdmfs1) (T). I've been told by our I.C.T department that
the reason for the link breaks is because they aren't on the same drive as
each other but yet I never had this problem on Word 2000.

Go to Tools/Options/General/Web Options/Files. You should see a checkbox that
has to do with updating links on save. Turn it off and see if the situation
improves...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Jason Jeffrey]

I've tried this but nothings changed. Have you got anymore suggestions, I've
tried everthing I know.

Thanks

Jason

 

[Cindy M.]

Hi Jason,

I've tried this but nothings changed. Have you got anymore suggestions, I've
tried everthing I know.

Can you provide any more information about the manner in which the links are
breaking? Word maintains links through the IncludePicture field. You can see
this field by pressing Alt+F9, as long as the pictures are formatted "in line
with text" (no text wrap). Compare the file paths in a newly created link vs.
in a document where the links are "broken"?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Jason Jeffrey]

I tried a compare file path with two seperate photos and it still doesn't
work, shall i provide some screenshots on how I link the photographs.

Thanks

Jason

 

[Cindy M.]

Hi Jason,

I tried a compare file path with two seperate photos and it still doesn't
work, shall i provide some screenshots on how I link the photographs.

No. A step-by-step written description would be helpful, but not attached
files.

What do you mean by "a compare file path"? This doesn't sound like the
instructions I gave you...

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Jason Jeffrey]

1.First of all I open Word
2.Then I insert a text box
3.Insert - Picture - From File
4.Then I select a photo from my network drive and click the arrow on insert
and select Link to File
5.Save the document on another netowk drive
6.Close the document and re-open it
7.Links broken

Does this help?

Thanks

Jason

 

[Cindy M.]

Hi Jason,

1.First of all I open Word
2.Then I insert a text box
3.Insert - Picture - From File
4.Then I select a photo from my network drive and click the arrow on insert
and select Link to File
5.Save the document on another netowk drive
6.Close the document and re-open it
7.Links broken

Does this help?

It helps complete the picture, but you still haven't copied/pasted in
examples of the original and broken links so that we can see what kinds of
alterations are being made. In my response from August 10 I told you how to
get into the field codes that manage the links to get this information.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Jason Jeffrey]

This is what it says in the link that works

{ INCLUDEPICTURE
"T:\\Photographs\\ResizedPhotos\\Education\\110204401176.jpg" \*

MERGEFORMAT \d }



This is what it says in the broken link





{INCLUDEPICTURE

"../../../CDMPhoto$/Photographs/Resized%20Photos/Education/110204401176.jpg"
\*

MERGEFORMAT \d }



Both of the photos were linked in the same procedure.

 

[Cindy M.]

Hi Jason,

{ INCLUDEPICTURE
"T:\\Photographs\\ResizedPhotos\\Education\\110204401176.jpg" \*
MERGEFORMAT \d }

This is what it says in the broken link

{INCLUDEPICTURE
"../../../CDMPhoto$/Photographs/Resized%20Photos/Education/110204401176.jpg"
\* MERGEFORMAT \d }

Hmmm. If you hadn't told me you'd checked Tools/Options/General/Web
options/Files and turned off the checkbox to update links on save, I'd swear
that this has to be the problem. This is exactly what that option does, right
down to sticking a %20 in for spaces. And you're absolutely certain that this
link was changed AFTER you disabled this option? (Turning the option off won't
magically restore the links - that has to be done by hand.)

If that's so, then you have a very odd Word configuration. And the only thing
I can suggest to get control and finally get your work done would be to
create a document property (File/Properties/Custom). Store the basic path info
in that. Substitute a DocProperty field in the IncludeText field for the path
- then Word can't change it. (And if you ever need to, you can change it in
just the one place for the entire document.)

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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[Jason Jeffrey]

I'm 100% sure that I turned the update links feature off beforehand. This
Word configuration feature, where do I put this path inon the custom
setting?

 

[Cindy M.]

Hi Jason,

This
Word configuration feature, where do I put this path inon the custom
setting?

File/Properties/Custom properties. Type in a name for the property - PicLinks
for example. Then enter the path as the value -
T:\Photographs\ResizedPhotos\Education\

Click ADD button.

Go to the IncludePicture field. Delete everything up to the file name. Press
Ctrl+F9 to insert a pair of field brackets {} just before the file name (note
that you MUST use Ctrl+F9 for this!). Type in the field name and the name of
the custom document property. Your result should look like this:

{ INCLUDEPICTURE
"{ DocProperty PicLink }110204401176.jpg" \* MERGEFORMAT \d }

Alt+F9 to turn off the field codes, click on the "picture" and press F9 to
force the field to update.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

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