Linking resources?

[horbury]

Is it possible to do the following using 'user-accessible' features in word,
or is this something that needs VBA?

I have a large number (100+) of multipage documents in Word. All the
documents are follow a basic template - i.e, logo top right, horizontal rule
of a certain colour under title, headings all in a particular colour, etc.

I then need to re-purpose all of the documents using the same template, but
changing the logo, rule colour, heading colour etc. I will need to repurpose
like this X number of times, each time using new logo / colours etc.

The 'variable' elements of the document will be no more than
A heading type/format (coloured headings)
A horizontal rule colour
A logo at the top of each document
A logo in a table at the base of each document

Is there a way of somehow storing the colour / rule / logo information, and
getting Word to then re-purpose the whole 'set' using the new values/logos?
I'm aware I could theoretically do this easily (at least with the logo) by
originating the docs as HTML, but I need to originate in Word.

Thoughts/ideas most welcome. Apologies if wrong group.

 

[Doug Robbins - Word MVP]

It can't realistically be done with user-accessible features, but it
certainly can be done with VBA.

I had a recent assignment to set up a system for a company that was selling
a suite of ISO 9000 Quality Control documents (numbering in the hundreds)
that would allow the companies who purchased the documents to enter details
such as their company name, address, etc. etc. into a userform and browse to
a folder that contained their company logo and then click on a button that
ran a batch process to customize all of the documents (while they enjoyed a
cup of coffee or whatever).

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[horbury]

Thanks for prompt reply Doug - your assignment (somewhat unsuprisingly) is
almost exactly what I need. Don't suppose you can supply sample/example VBA
code that our developers can adapt?

 

[Doug Robbins - Word MVP]

If your developers are really developers, they should not need any examples.
Probably everything that they will need they could find at
http://word.mvps.org/FAQs/index.htm

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP

 

[horbury]

I will check our developers periodically. Many thanks for your help, Doug.

 

[macropod]

Hi horbury,

This should be fairly straightforward to set up using INCLUDETEXT and/or
INCLUDEPICTURE fields in each of the documents. By changing one source
document/picture, all of the target documents would be updated.

The issues you would need to consider before using such fields include:
1) The links will need to be recreated if the linked documents are moved to
another PC or the source documents/pictures are moved to a different folder;
and
2) If the 'client' decides to change the source documents/pictures at some
stage to a later version, all earlier versions of the documents will adopt
the new logos etc next time they are opened.

Cheers