Hello Lorial,
Sounds like only your number 4 item is formatted with styles: Word's table
of contents function depends on formatting with styles unless you like to
format the table with field codes, which I won't cover here (I wouldn't use
them in your context).
If you need more information on styles, see Word's Help and/or the section
titled 'Styles and templates ‹ the keys to consistency and saving time'
starting on page 89 of some notes on the way I use Word for the Mac, titled
"Bend Word to Your Will", which are available as a free download from the
Word MVPs' website (
http://word.mvps.org/Mac/Bend/BendWordToYourWill.html).*
However, I wouldn't necessarily recommend using a table of contents in a
newsletter unless it's a very long one. If the reader is on a Mac, they have
to know to click on the page number to be taken to the page the item is on;
then they have to visually search for the item once they are on the page.
Readers on PCs, depending on the version of Word and how they have
configured their settings, can either click anywhere on the table of
contents entry (page number or words) or they have to Control-click.
For a newsletter, I imagine you want people to simply click on the item and
be taken to the item, not just the page. I have a similar requirement for
technical papers of say a dozen pages long -- I want my collaborators to be
able to go immediately to the section they are working on. This is what I
typically do:
1. Below the document heading, I insert a table (not talking here about a
table of contents -- just an ordinary table). Quite often the headings are
sufficiently short that I format as two columns. I find "No visible border"
is best. (I also add before the table "Click to go to the item" before the
table -- I know it's uncool to do that, but it's surprising how many people
don't realize they can when they are in a Word document).
2. In each of the cells successively (I go down the left before going into
the RH column) I insert a cross-reference to the particular heading (via the
Insert menu, though I use a keyboard shortcut because I do this so often).
Make sure you select "Insert reference to paragraph text" so the link
reproduces the wording of the heading, not the page number, and that you
tick "Insert as Hyperlink" so that it's clickable. Again, it's quickest here
if you format the document in styles, but you can also use bookmarks --
i.e., bookmark the text you want to refer to, which need not necessarily be
the actual words of the heading for that article.
This is quick to do -- just 3 or 4 minutes for a typical 12-entry table.
* [Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decideto
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]
Cheers,
Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from North America and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
* SUGGESTION -- KEEP REVISITING AFTER YOU POST: If you post a question, keep
re-visiting the newsgroup for several days after the first response comes
in. Sometimes it takes a few responses before the best or complete solution
is provided; sometimes you'll be asked for further information. Good tips
about getting the best out of posting are athttp://word.mvps.org/Mac/AccessNewsgroups.htmlandhttp://word.mvps.org/FindHelp/Posting.htm(if you use Safari you may see a
blank page and have to hit the circular arrow icon -- "Reload the current
page" -- two or more times).
============================================================
Thank you for your speedy assistance. I will have to fiddle around
with it because I am obviously doing something wrong.
So far every time I have tried to insert the TOC, it itemizes my
number 4 accordingly but leaves the remainder items in my content
untouched.
