List Styles and TOC - Word 2007

[Mariann]

Hello, Word Gurus! I have a question regarding List Styles in Word. I
created my numbering and linked Heading styles 1 - 9 with all nine levels in
my list. I named and saved the new style and started list in new document.
Although I linked my heading styles to each level, Word does not recognize
when I try to use in my Table of Contents. Does anyone know how Word 2007
see's these linked styles and how do I get it to recognize for my TOC?

Thanks So MUCH!

 

[Mariann]

Hello, Word Gurus! I have a question regarding List Styles in Word. I
created my numbering and linked Heading styles 1 - 9 with all nine levels in
my list. I named and saved the new style and started list in new document.
Although I linked my heading styles to each level, Word does not recognize
when I try to use in my Table of Contents. Does anyone know how Word 2007
see's these linked styles and how do I get it to recognize for my TOC?

It seems that when saving the list style to the template, it looses its
memory and forgets it has linked heading styles. Will the linked styles not
save with List Styles?

 

[Stefan Blom]

By default, when you insert a table of contents in Word, the first three heading
levels will be included. Or are you saying that none of your headings show up in
the TOC?

 

[Pamelia Caswell via OfficeKB.com]

Are you saying that your headings aren't numbered?

 

[Mariann]

I created a list style and linked each level of numbering to heading levels
1-9 then saved the list style to the normal.dot. When I try to use the list
from a new document, the heading styles are no longer a part of the list
style. They disappear - don't seem to be saved with the list style. The
links disappear when I go to a new document and use the list style. So I
can't get the TOC to work since it's no longer associated with the headings.
(Didn't realize that was what was happening when I first posted.)

 

[Stefan Blom]

You'll have to copy both the list style and the paragraph styles to the
template.

However, to transfer numbering settings between documents, the following
approach will be safer: From a document that has the correct number formatting,
use Save As to create a template. Then create a document based on your new
template and use the Insert File dialog box to bring in an existing document
that you want to reformat.

 

[Stefan Blom]

And to access the Insert File dialog box in Word 2007, click Insert tab | Object
| Text from File.

 

[Mariann]

Are you saying that your headings aren't numbered?

 

[Mariann]

You'll have to copy both the list style and the paragraph styles to the
template.

However, to transfer numbering settings between documents, the following
approach will be safer: From a document that has the correct number formatting,
use Save As to create a template. Then create a document based on your new
template and use the Insert File dialog box to bring in an existing document
that you want to reformat.

--
Stefan Blom
Microsoft Word MVP
(Message posted via NNTP)







.
Thanks, Stefan - but since I was using Word's default Heading styles 1-9, they should be already in the normal.dot, shouldn't they? In theory, this should work, right? Is it a bug in Word perhaps, or maybe by design?

 

[Stefan Blom]

I don't know if it's a bug or "by design." I guess that depends on who you ask!

 

[Mariann]

I don't know if it's a bug or "by design." I guess that depends on who you ask!


--
Stefan Blom
Microsoft Word MVP
(Message posted via NNTP)







.
Thanks so much, Stefan - I've got to teach this to a lot of people and can't seem to find anything anywhere online or in books on the issue of the links not sticking.

 

[Pamelia Caswell via OfficeKB.com]

I was able to duplicate your result. I created a new list style linked to
heading styles and clicked "New documents based on this template" (normal.
dotm). I created a new document based on normal, but though the list style
was there, the list levels were not linked to headings.

I then saved my original document with the new list style as a template.
New documents based on that template retain the list style with linked
headings. I suggest that you do something similar.

Now I realize that I never saw this behavior before because I avoid adding
numbering to normal.dot headings.

Pam

You'll have to copy both the list style and the paragraph styles to the
template.

[quoted text clipped - 20 lines]

.
Thanks, Stefan - but since I was using Word's default Heading styles 1-9, they should be already in the normal.dot, shouldn't they? In theory, this should work, right? Is it a bug in Word perhaps, or maybe by design?