LISTNUM in Mailmerge IF disconnected from other LISTNUMs

[Wm B.]

I am using Mailmerge to extract a series of lists from an Excel spreadsheet.
The top of each list starts a new page and adds a column header - that works
using {IF ...}. I want to reset the LISTNUM at the time, but the list numbers
in the header (within the IF) restart themselves with 1. each time, and \s 0
has no influence on the LISTNUMs in the main list (outside the IF).
Can someone explain this?
Is there a workaround?
Is there a better way? (I hope)
Thanks

 

[Doug Robbins - Word MVP]

Give us an idea of the data that you are starting with and how you want the
output to appear.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Wm B.]

OK, the real data structures are way too complicated to explain here, but I
can gin up an exemplar:

Excel spreadsheet has 3 columns: Name, Company, Earnings, sorted by
Company/Earnings/Name.

Word doc imports the data, and prints it in columns with Corporate
header/footer. Every time the Company changes a new page is generated, along
with 2 lines of column headings. The entries for one Company can use several
pages. The Column head is not repeated per page (next version - one Company
rarely, if ever, spans pages).

This is done by saving the previous value of Company and using {IF (OLD =
NEW), ...} to insert the headers if it changes. This works!

Problem: I want to put serial numbers (ie: ranking) on the individual lines,
and restart them from '1' with each new Company page.

Solution: put LISTNUM /s 0 in the column heading. Clever, but it doesn't work!

Investigation: I put several LISTNUM entries in the column header. With each
new header (execution of the LISTNUM /s 0 inside the IF), the LISTNUM
increments as expected. The LISTNUM for the lines outside the IF are NOT
reset.

Open to ideas, suggestions, and thoughtful WAG's.
---

 

[Doug Robbins - Word MVP]

I would think that the following macro could be modified to do what you
want:

Create a Catalog (on in Word XP and later, it's called Directory) type
mailmerge main document with the mergefields in the cells of a one row table
in the mailmerge main document with the keyfield in the first cell in the
row and then execute that merge to a new document and then run the following
macro, it will create separate tables with the records for each key field in
them. With a bit of further development, you may be able to get it to do
what you want.

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
Set tcat = ttab.Cell(j, 1).Range
tcat.End = tcat.End - 1
Set scat = stab.Cell(i, 1).Range
scat.End = scat.End - 1
If scat <> tcat Then
ttab.Rows.Add
j = ttab.Rows.Count
ttab.Cell(j, 1).Range = scat
ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
ttab.Rows.Add
ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
Else
ttab.Rows.Add
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
End If
Next i


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP