Locations

[kleivakat]

I have a contact list for contractors that I use all over the country. I
often view the list by location, so that if I'm looking for a contractor in
Syracuse, NY, I can easily find it. I do have some contractors, however,
that work in multiple areas. For example, my contractor whose office is in
Syracuse, NY, also does work in NY City, and Buffalo, and northern Florida.
But they don't have separate contact information for their various locations.

I'd like to be able to sort by location, and have the multiple locations
show up. I could probably list the company name multiple times, with the
main contact information of their main office, but other offices listed as
well.

For example, the main office would be:

ABC Construction
123 Main Street
Syracuse, NY 12345

Then I could have separate listings showing:

ABC Construction
New York City, NY

ABC Construction
Buffalo, NY

ABC Construction
Northern Florida (not city-specific)

But that seems redundant. Is there any other way that anyone can suggest so
have the company listed once, with a field showing various locations that
would sort that way?

Thanks for any info.

KK

 

[Sue Mosher [MVP-Outlook]]

You could create a new "Location" fields on the All Fields page. Choose "keywords" for the type of field, so that it will act like the Categories field and support multiple items. Note that you'll need to leave out any commas, since a keywords field will interpret those as separators.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers