Lock View / "Page Layout"?

[christinek]

Are you able to "Lock" the document so that when another user opens it (particularly on a PC), they are only able to open it in PAGE LAYOUT VIEW or Print Layout View?... I dont want it to open in any other kind of View, no matter what settings they have on their computer.

Thanks.

 

[CyberTaz]

Hi Christine -

There's nothing you can do to dictate that behavior through the doc because
View Options are at the user's discretion - not properties of the doc.

Not being a coder I can't say for sure, but prior to Office2008 I would
expect that you might be able to embed a macro in a doc that forced the view
& disabled others while open, but it's a rather extreme measure. With 2008
it won't work anyhow due to lack of macro support in that version, plus the
fact that macro security has tightened up so much [especially in PC Land]
that the doc might not survive in most cases even if you could.

Why don't you just distribute a PDF instead - no muss, no fuss?

Regards |:>)
Bob Jones
[MVP] Office:Mac

 

[Daiya Mitchell]

I'd go the PDF route--but by default, Christine, your doc will open in
the view that you last used. I have to set up some sneaky controls to
force other people's documents to open in my preferred Draft view. Most
people don't do that. People who have done it will be really annoyed if
you try to override it.

Hi Christine -

There's nothing you can do to dictate that behavior through the doc because
View Options are at the user's discretion - not properties of the doc.

Not being a coder I can't say for sure, but prior to Office2008 I would
expect that you might be able to embed a macro in a doc that forced the view
& disabled others while open, but it's a rather extreme measure. With 2008
it won't work anyhow due to lack of macro support in that version, plus the
fact that macro security has tightened up so much [especially in PC Land]
that the doc might not survive in most cases even if you could.

Why don't you just distribute a PDF instead - no muss, no fuss?

Regards |:>)
Bob Jones
[MVP] Office:Mac

Are you able to "Lock" the document so that when another user opens it
(particularly on a PC), they are only able to open it in PAGE LAYOUT VIEW or
Print Layout View?... I dont want it to open in any other kind of View, no
matter what settings they have on their computer.

Thanks.

 

[Phillip Jones, CET]

You will be interested to know in 2008 there is a *menu choice* in Save
As to save as PDF.

'I just tried it and just discovered it gets around a long stand problem
with Acrobat. In all Office version prior to 2008 if you had any insert
Page commands inserted Acrobat would break up the document into several
Pieces and you would have to put them together. I just tried converting
a .docx file I worked on and low and behold it converted all pages as
one pdf and did it so fast it almost made my head spin.

I'd go the PDF route--but by default, Christine, your doc will open in
the view that you last used. I have to set up some sneaky controls to
force other people's documents to open in my preferred Draft view. Most
people don't do that. People who have done it will be really annoyed if
you try to override it.

Hi Christine -

There's nothing you can do to dictate that behavior through the doc
because
View Options are at the user's discretion - not properties of the doc.

Not being a coder I can't say for sure, but prior to Office2008 I would
expect that you might be able to embed a macro in a doc that forced
the view
& disabled others while open, but it's a rather extreme measure. With
2008
it won't work anyhow due to lack of macro support in that version,
plus the
fact that macro security has tightened up so much [especially in PC Land]
that the doc might not survive in most cases even if you could.

Why don't you just distribute a PDF instead - no muss, no fuss?

Regards |:>)
Bob Jones [MVP] Office:Mac

Are you able to "Lock" the document so that when another user opens it
(particularly on a PC), they are only able to open it in PAGE LAYOUT
VIEW or
Print Layout View?... I dont want it to open in any other kind of
View, no
matter what settings they have on their computer.

Thanks.

--
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[John McGhie]

Sort of... Any document you send will open in the View in which it was last
saved.

But you can't prevent the recipient from changing view when they get it.

Are you able to "Lock" the document so that when another user opens it
(particularly on a PC), they are only able to open it in PAGE LAYOUT VIEW or
Print Layout View?... I dont want it to open in any other kind of View, no
matter what settings they have on their computer.

Thanks.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Consultant Technical Writer
McGhie Information Engineering Pty Ltd
http://jgmcghie.fastmail.com.au/
Sydney, Australia. S33°53'34.20 E151°14'54.50
+61 4 1209 1410, mailto:john@mcghie.name

 

[Phillip Jones]

Clive don't read some of the stuff you said, in to my comment.

I said that Office2008 has in the Save As a selection to save as a PDF.
(this is not to be confused with that little thingie that acrobat places
as floating window).

And that previous to 2008 that each time it came across a Page Break
command, it would start a new PDF job and you would have to to put
pieces back together. (I've had that to happen so I would use returns
instead.

I tried on document I save a set of Bylaws for my association. And it
had bunches of Page Breaks that I inserted instead of enough returns to
make sections I needed break to next page. Anyway It converted as one
job very fast.

I didn't try swapping orientations, or section Breaks. I'm assuming
section breaks act somewhat like Page Breaks.

The conversion went very Fast.

My apologies if I caused some confusion. Except for it looking like
MacWrite Pro I am liking it very well so far.

Ahh -- excellent news, Phillip. Very good to know!

Christine: re Daiya's comment below, it's very common for document
professionals to provide a PDF *in addition to* the Word document with an
instruction to print, or initially view, from the PDF. Phillip's news shows
it's much easier to PDF in Word 2008 in the event that the Word document
contains different margin settings, including portrait and landscape
orientations.

Cheers,

Clive Huggan
======


<snip>

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |pjones@kimbanet.com, ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailtojones@kimbanet.com

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
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