Long publisher page (33") sent as email and problem w/ MS2007 Outl

B

Beverly

I have a Publisher 2007 newsletter that is 8.5x33". I do the "send as
message" option. The enewsletter looks fine in my web-based email reader
(NetZero). However, in Outlook, it chops the newsletter in two. The first
~17" are fine, then a large white gap (~10"), then the rest of the
newsletter. Is this a Publisher or Outlook problem. Is there a fix for long
newsletters?

I tried "select all" and "paste" into Word, but that only lets you change
page length to 22".

I also tried "select all" and "paste" into a new message in Outlook and it
also cuts off at 22".
 
J

JoAnn Paules

I know why people insist on sending newsletters that way but if you to make
sure your readers are seeing the newsletter properly, you should be sending
it as a pdf attachment.

--

JoAnn Paules
Microsoft MVP - Publisher

How to ask a question
http://support.microsoft.com/kb/555375
 
B

Beverly

I agree with you. However, the person I am doing this for insists they want
it as an email newsletter (not an attachment). Can you help me with that? I
cannot understand why Publisher and Outlook would have such a problem with
this.
 
M

Mary Sauer

A p.s.

The .mht file still as to be attached.

The only way you can send a newsletter as the body of your email is sending as a
HTML document. Not many folks accept HTML emails, preferring plain text instead.
You might want to make your person aware of this.
 
B

Beverly

Well then that does not help me, I don't want to have to attach a file. I
want the full 33" of content embedded in the email. Thanks for the help
though.
 
J

JoAnn Paules

A pdf file would have to be attached. There is NO sure fire way for you to
create that newsletter as an email and guarantee that all of your readers
will see it properly.

Publisher is a desktop publishing program - as in a printed document. You're
trying to force it to work as something else. When you try that, something
will not work. That's just the nature of computers.

--

JoAnn Paules
Microsoft MVP - Publisher

How to ask a question
http://support.microsoft.com/kb/555375
 
R

Rob Giordano \(Crash\)

Think about this...have you ever received a 33" email from someone? Doubt
it. I know if I did (and I never ever have received any that long)...I
wouldn't bother scrolling all the way down.



| Well then that does not help me, I don't want to have to attach a file. I
| want the full 33" of content embedded in the email. Thanks for the help
| though.
|
| "Mary Sauer" wrote:
|
| > A p.s.
| >
| > The .mht file still as to be attached.
| >
| > The only way you can send a newsletter as the body of your email is
sending as a
| > HTML document. Not many folks accept HTML emails, preferring plain text
instead.
| > You might want to make your person aware of this.
| >
| > --
| > Mary Sauer MSFT MVP
| > http://office.microsoft.com/
| > http://msauer.mvps.org/
| > news://msnews.microsoft.com
| >
| > | > >I agree with you. However, the person I am doing this for insists they
want
| > > it as an email newsletter (not an attachment). Can you help me with
that? I
| > > cannot understand why Publisher and Outlook would have such a problem
with
| > > this.
| > >
| > > "JoAnn Paules" wrote:
| > >
| > >> I know why people insist on sending newsletters that way but if you
to make
| > >> sure your readers are seeing the newsletter properly, you should be
sending
| > >> it as a pdf attachment.
| > >>
| > >> --
| > >>
| > >> JoAnn Paules
| > >> Microsoft MVP - Publisher
| > >>
| > >> How to ask a question
| > >> http://support.microsoft.com/kb/555375
| > >>
| > >>
| > >>
| > >> | > >> >I have a Publisher 2007 newsletter that is 8.5x33". I do the "send
as
| > >> > message" option. The enewsletter looks fine in my web-based email
reader
| > >> > (NetZero). However, in Outlook, it chops the newsletter in two.
The
| > >> > first
| > >> > ~17" are fine, then a large white gap (~10"), then the rest of the
| > >> > newsletter. Is this a Publisher or Outlook problem. Is there a
fix for
| > >> > long
| > >> > newsletters?
| > >> >
| > >> > I tried "select all" and "paste" into Word, but that only lets you
change
| > >> > page length to 22".
| > >> >
| > >> > I also tried "select all" and "paste" into a new message in Outlook
and it
| > >> > also cuts off at 22".
| > >>
| >
| >
| >
 
D

DavidF

Beverly,

There are things you can do, design, layout etc. in a print document that
chokes Publisher when it tries to convert to HTML. Sometimes large gaps can
be a result of trying to overlap images, trying to use word wrap, etc. I
would study your layout right before the gap for the solution. Something you
are doing there is causing the gap. You may have to deconstruct or pull
design elements into the scratch area and test to find what you are doing
that is creating the gap. There is also the possibility that the problem is
in the content just below the gap, but that is less likely.

You can send a newsletter as the body of your email in HTML format, or as an
image. If you go to Tools > Options > Web tab you have the option of sending
as a JPG. The biggest problem with sending as an image is the file size can
be huge. Secondarily, when you convert to an image the text will tend to
blur. And for what its worth, in Pub 2007 any inserted hyperlinks will
survive the conversion to an image. You don't need to buy additional
software or use anything but Publisher, contrary to the advice given in the
linked workaround.

With that said, I tend to agree with most people in this group that sending
as an attached PDF is the best way to go. And in Pub 2007 you can use the
PDF add in and produce PDFs that will preserve your hyperlinks. I think
using a PDF is the best way especially when you are sending a document
formatted for print as you are doing. If you open one of the email formatted
newsletter templates in 2007, you will notice the width is 5.818 inches
wide, or about 560 pixels wide...not 8.5 inches. Have you ever received a
professionally designed email that is 8.5 inches wide? IMHO if you want to
send as a message in either HTML or image format, you should work within the
space suggested in the email formatted templates, and link to most of your
content where you have it posted on your website...that's what the "more
details" in the templates is for. If you want to send a print formatted 4
page newsletter, then send as an attached PDF, or you will just continue to
have problems, even if you fix your current issue. If you want to send as a
message in either HTML or image format, then design your publication with
that in mind and start with the email formatted newsletter templates.

DavidF
 
U

Uncle Grumpy

Rob Giordano \(Crash\) said:
Think about this...have you ever received a 33" email from someone? Doubt
it. I know if I did (and I never ever have received any that long)...I
wouldn't bother scrolling all the way down.
Click to expand...

Not to mention that if the sender used fonts in the production that
are not on the reader's computer, the file won't look the same.

Nor would there be any guarantee that formatting would look the same
either.
 
U

Uncle Grumpy

Don Schmidt said:
If the email contents were a gif image the fonts should be ok, shouldn't
they?
Click to expand...

JPG? Sure. Still, you're better off sending a PDF file I've no idea
how large a JPG such a PUB file would produce.
 
C

Charles W Davis

Here is a link to pdf newsletters that I have created in Publisher, and
converted to pdfs for our computer club. They range in size from
approximately 15 pages to 37 pages. The computer club's distribution ranges
from 900 to 1,000. http://www.myscacc.org/newsletters.htm

Alternatively, I also have a personal HTML newsletter that I send to 1,200
or more. Here is an archive of all past issues:
http://www.anthemwebs.com/communitynews.htm#Previous_issues Since, they are
all subscribers, they admit the HTML message without question. Here is an
updated version of the instruction page that I started with:
http://www.microsoftfrontpage.com/usingfp/newsletters/index.html
 

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