Looking For Keyboard Command List

[Marc Wielage]

I'm using Word version 11.0 (Office 2004) for Mac OSX, on a G5 running OSX
10.3.4.

When I upgraded my old version of Office, it blew away the extensive list of
customized keyboard shortcuts I had with the old version. (It kills me that
Microsoft doesn't just automatically import these during the upgrade
process.)

I've been able to systematically fix most of the customized menus and
commands over the last couple of weeks, but am stumped in trying to find the
following:


Tools -> Dictionary
(I want a keyboard command to quickly look a word up in the dictionary. I
had been using control-D, which seems pretty simple. Thesaurus was in the
"All Commands" list, but Dictionary is nowhere to be found.)


Capitalize Word
(Keyboard command to capitalize a selected word.)


Tools -> Track Changes
Tools -> Highlight Changes
Tools -> Compare Documents

(I'd like an easy way to bring up each of these menus. Again, they're not
visible in a logical way in the "All Commands" list.)


Set Margins

For that matter, where ARE the damned margin settings? I can get to them the
painful way, by selecting File -> Page Setup, Settings -> Microsoft Word,
then clicking the "Margins..." button. There's gotta be a faster way. Where
is this in the "All Commands" list? I'd really love to just be able to use
control-M to bring up the Margins. (I seem to recall there used to be a way
to get to Margins from the Format Paragraph command, but it's not there any
more.


No doubt there are many others, but I'll start with these. Any help will be
greatly appreciated!

--MFW

 

[JE McGimpsey]

I'm using Word version 11.0 (Office 2004) for Mac OSX, on a G5 running OSX
10.3.4.

When I upgraded my old version of Office, it blew away the extensive list of
customized keyboard shortcuts I had with the old version. (It kills me that
Microsoft doesn't just automatically import these during the upgrade
process.)

I've been able to systematically fix most of the customized menus and
commands over the last couple of weeks, but am stumped in trying to find the
following:

One way to find existing commands is to list them all:
Tools/Macro/Macros. Choose Work Commands from the "Macros in" dropdown.
Choose ListCommands from the textbox.

Tools -> Dictionary
(I want a keyboard command to quickly look a word up in the dictionary. I
had been using control-D, which seems pretty simple. Thesaurus was in the
"All Commands" list, but Dictionary is nowhere to be found.)

Try assigning a keyboard shortcut to ToolsDefineReference

Capitalize Word
(Keyboard command to capitalize a selected word.)

One way:

CMD-OPT-c, or Shift-F3, cycle around the different cases.

To Capitalize every time, attach a button to this macro

Public Sub Capitalize()
Selection.Range.Case = wdTitleWord
End Sub

Tools -> Track Changes

ToolsRevisionMarksToggle to turn tracking changes on or off.

Tools -> Highlight Changes
ToolsRevisions

Tools -> Compare Documents
ToolsCompareVersions

(I'd like an easy way to bring up each of these menus. Again, they're not
visible in a logical way in the "All Commands" list.)


Set Margins

For that matter, where ARE the damned margin settings? I can get to them the
painful way, by selecting File -> Page Setup, Settings -> Microsoft Word,
then clicking the "Margins..." button. There's gotta be a faster way. Where
is this in the "All Commands" list? I'd really love to just be able to use
control-M to bring up the Margins. (I seem to recall there used to be a way
to get to Margins from the Format Paragraph command, but it's not there any
more.

Format/Document is faster.

 

[Marc Wielage]

Capitalize Word
One way:
CMD-OPT-c, or Shift-F3, cycle around the different cases.
--------------------------------snip----------------------------------<

Thanks JE. That at least pointed me in the right direction. The actual
command I was looking for was

Format -> Change Case

which was very hard to find. Many thanks for the other command locations.




You also commented:

Format/Document is faster.
--------------------------------snip----------------------------------<

True. And if it were just available in the ALL COMMANDS menu, maybe I could
assign a keyboard command to it. Before I ask why Microsoft never thought to
assign a keyboard equivalent to Format -> Document, can you tell me where I
can find it in the ALL COMMANDS list? It's not under "Format," and it's not
under "Document" -- that much I know.

Also, I'd sure like to be able to assign a keyboard command to bring up the
menu

Tools -> Customize -> Customize Keyboard

This used to be possible, before they put it two layers deep, but now I don't
see it in the "All Commands" list.

--MFW

 

[JE McGimpsey]

True. And if it were just available in the ALL COMMANDS menu, maybe I could
assign a keyboard command to it. Before I ask why Microsoft never thought to
assign a keyboard equivalent to Format -> Document, can you tell me where I
can find it in the ALL COMMANDS list? It's not under "Format," and it's not
under "Document" -- that much I know.

I don't know of a built-in command. Since you're running Panther, you
can assign any menu command, in any application, a keyboard shortcut.

Choose System Preferences/Keyboard & Mouse/Keyboard Shortcuts. Click the
"+" sign, choose Word and enter the command and shortcut you want.

Also, I'd sure like to be able to assign a keyboard command to bring up the
menu

Tools -> Customize -> Customize Keyboard

This used to be possible, before they put it two layers deep, but now I don't
see it in the "All Commands" list.

Again, you can assign a kb shortcut in System Preferences.

Alternatively you can assign a kb shortcut to ToolsCustomize, then use
CMD-k to open the keyboard shortcut window from the Customize dialog.

 

[Marc Wielage]

Again, you can assign a kb shortcut in System Preferences.
--------------------------------snip----------------------------------<

Well, we're talking in circles. I'm asking for a way to get to the specific
Microsoft Word command in the ALL COMMANDS list. You're telling me to do it
with the built-in Keyboard Shortcuts tool in the System Preferences/Keyboard
& Mouse mode within OSX.

I must be stupid, since I don't see a way to get to a sub-menu two layers
deep (Format -> Document...). I guess if I wanted to, I could just program
that macro with Quickeys, which is infinitely better at this type of thing.

But I'd rather just do it from within Word! Are you telling me there are
menu items we simply can't get to from the All Commands list? Why is that
so? Why should there be _any_ menu items to which we can't assign a keyboard
command?

You gotta admit, that's extraordinarily lame, even for Microsoft, to not
allow getting there. I occasionally have to use Word 2000 in Windows, and
was distressed to see that there's no Format -> Document command at all
there; as far as I can see, the only way to set the margins for the entire
document is to select the whole document, then physically drag the margin
bars with the cursor.

--MFW

 

[JE McGimpsey]

Well, we're talking in circles. I'm asking for a way to get to the specific
Microsoft Word command in the ALL COMMANDS list. You're telling me to do it
with the built-in Keyboard Shortcuts tool in the System Preferences/Keyboard
& Mouse mode within OSX.

I was offering an observation, not talking in circles.

I must be stupid, since I don't see a way to get to a sub-menu two layers
deep (Format -> Document...). I guess if I wanted to, I could just program
that macro with Quickeys, which is infinitely better at this type of thing.

Here's how (but see below): in the Keyboard and mouse dialog, Keyboard
shortcuts pane, click the + sign. In the pane that opens, choose
Other... from the Application menu and navigate to Word.

In the Menu Title text box enter "Document...".

Enter your keyboard shortcut in the Keyboard Shortcut textbox, and click
Add.

Restart Word. Your keyboard shortcut will open the Format/Document...
dialog

But I'd rather just do it from within Word! Are you telling me there are
menu items we simply can't get to from the All Commands list?
Why is that so? Why should there be _any_ menu items to which we
can't assign a keyboard command?

Possibly not: in this case I missed the command: FileDocumentLayout

You gotta admit, that's extraordinarily lame, even for Microsoft, to not
allow getting there. I occasionally have to use Word 2000 in Windows, and
was distressed to see that there's no Format -> Document command at all
there; as far as I can see, the only way to set the margins for the entire
document is to select the whole document, then physically drag the margin
bars with the cursor.

In WinWord, those settings are in File/Page Layout.

 

[JE McGimpsey]

Should read

In WinWord, those settings are in File/Page Setup.

 

[Marc Wielage]

Possibly not: in this case I missed the command: FileDocumentLayout
--------------------------------snip----------------------------------<

Ah, THAT's the info I was looking for. You can imagine my confusion: the
menu command for Document is under the FORMAT menu, but the spelled-out
command is under the FILE command. Makes absolutely no bloody sense.

BTW, I appreciate your help. Does Microsoft actually pay you MVPS guys, or
is this totally voluntary? If it's the latter, you should set up a PayPal
site or something, and let us donate to you.

--MFW

 

[JE McGimpsey]

Ah, THAT's the info I was looking for. You can imagine my confusion: the
menu command for Document is under the FORMAT menu, but the spelled-out
command is under the FILE command. Makes absolutely no bloody sense.

<extremely fuzzy memory>Your natural confusion stems from MS trying to
maintain consistency. Whereas WinWord's Page Setup dialog is standalone,
MacWord uses the system Page Setup dialog. Back in Word 6 (and possibly
before), the Document Layout command was added to provide higher level
access to the layout functions (rather than digging through the extra
layer using Page Setup). Like Page Setup, the Document Layout menu
command was in the File menu. With Word98, MacBU decided it made more
sense for that command to be in the Format menu, but kept the command

BTW, I appreciate your help. Does Microsoft actually pay you MVPS guys, or
is this totally voluntary? If it's the latter, you should set up a PayPal
site or something, and let us donate to you.

Take a look at

http://www.microsoft.com/mac/community/community.aspx?pid=newsgroups#MVPS

MVPs are all volunteers. Speaking just for myself, my contributing to
the groups has nothing to do with the MVP program - I do it for
enjoyment (and to take a break from working!). The award is a nice
recognition. While I appreciate the offer, accepting payment would make
this feel like work. Thanks are always appreciated, of course.
(Disclaimer: I do accept payment for the work I do developing Mac and
cross-platform Office solutions - see
http://www.mcgimpsey.com/ma/consulting.html)

 

[JE McGimpsey]

Does this mean we have to be nice to you?
No.

What if we find that stressful?

Feel free to flame away. I've got kill filters...