looks like duplicate contacts

[jay jay]

Im using Outlook XP. When i create a contact. For sample. I create John Doe
with email (e-mail address removed) Business fax 123-1234 Business phone 123-5678.
When i do a new email and click to and choose John Doe. I see 2 contacts
information. If i choose the first one it would be his email addresss. If i
choose the second one it would his business fax. Is there a way that one
contact show up only when i hit the to: Thank you.

 

[Russ Valentine [MVP-Outlook]]

No. Outlook considers fax numbers to be valid electronic addresses, since
there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of utilities that can help you hide fax numbers from the
address book. See http://www.rsoutlook.com/us/rshifa.htm and
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers).

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.