Lost comment highlighting after merge with Excel (Office 2000)

[dmk]

I have an elaborate merge set up that uses information entered in an Excel
spreadsheet as the data source. In the Word main mail merge document, there
are several comments. After the merge, in the new document, the comments
still exist but they are not highlighted. You have to "Show Comments." My
users are not sophisticated Word users so I wanted a toolbar macro button to
show the comments; however, because that would be stored in Normal.dot, the
button doesn't show up on the newly merged document either. I do not want to
overwrite the user's Normal template.

How can I either (1) get the comments to be highlighed in the merged Word
file (my preference) or (2) provide a tool bar macro button in the merged
Word file?

Thanks

 

[Graham Mayor]

Formatting the comments reference paragraph style in the source document
with a background shading may fill your requirement without the need for
user interaction. When you merge that shading will carry to the new
document.

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Graham Mayor - Word MVP


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