Lost data in Mail Merge

[Chaitons]

Our firm is having some problems with the mail merge feature i
Microsoft Word. Once data has been entered into the data table and th
table is closed, some data is immediately lost. It's never the sam
fields, and the number of lost fields is always different. Sometime
it will be as many as 6 fields lost, other times, just 1. The fir
uses Word 2002, and employs a number of custom macros. However, th
macros do not appear to be the cause, because everyone in the firm use
the macros, but only a few people have this problem. Do you have an
suggestions? Any help would be greatly appreciated.

Thanks

 

[Cindy M -WordMVP-]

Hi Chaitons,

Our firm is having some problems with the mail merge feature in
Microsoft Word. Once data has been entered into the data table and the
table is closed, some data is immediately lost. It's never the same
fields, and the number of lost fields is always different. Sometimes
it will be as many as 6 fields lost, other times, just 1. The firm
uses Word 2002, and employs a number of custom macros. However, the
macros do not appear to be the cause, because everyone in the firm uses
the macros, but only a few people have this problem.

What's the data source? Is it a source created using Word 2002's tools?

Does the information in this article apply?
WD2000: Data Is Lost When You Type Information Through a Data Form
http://support.microsoft.com/default.aspx?scid=kb;en-us;192734

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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[Chaitons]

Thank you very much for replying.

We enter the data through the Mail Merge Data form. In order to ge
all the fields for our documents, we use a seperate document that w
call data.doc. This data.doc is basically just a table with all th
needed fields as headers. Sorry, but I don't know how this data.do
was created (I wasn't the one who set it up). I'm not sure if thi
answers your question

 

[Doug Robbins - Word MVP]

It sounds like this form is being used by multiple people as you say only a
few people have the problem. Could it be that those who have the problem
are trying to add data to the form when it has been opened as read only
because someone else has it open?

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Chaitons]

We were just thinking that. Right now we have both the data.doc and th
existing documents on a network that anyone can access. If we loade
those files locally onto each user's computer, then they would be th
only ones accessing them. I will go ahead and try that.

Will get you updated.

Thanks

 

[Graham Mayor]

If you have them locally then any changes made in one will not be reflected
in another. This may be difficult to manage

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Graham Mayor - Word MVP


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