Macro for an Index in a book

[sparra]

I am using Word in Office 2003 on Windows XP.

I am creating an Index for a book of over 250 pages. The author does not
wish to use a concordance file as it will include too many unnecessary
entries of some of the words.

I have been manually selecting the words to create the index and tried to
record a macro to quicken the process up but found that when I ran the simple
macro it placed all the selected words under the same index letter as the
word that was used when recording the macro. For example, if I selected
"essential advice" while recording the macro the "essential advice" words
would be listed under E at the back of the book in the Index, but when I
selected another word, say, "registry key" and ran the macro, the words
"registry key" was also listed under E instead of R.

I need to be able to record a macro without it remembering the word/s I
selected when recording it so that when I selected other words it would place
the word/s in its correct alphabetical place within the list.

Hope this is all clear enough.

Lyn

 

[Stefan Blom]

Try something like this:

Sub TestingIndexEntryCreation()

Dim EntryText As String
EntryText = Selection.Range.Text

ActiveDocument.Indexes.MarkEntry Range:=Selection.Range, Entry:= _
EntryText, CrossReference:="", _
CrossReferenceAutoText:="", BookmarkName:="", Bold:=False, _
Italic:=False

End Sub

Note that no testing is performed to make sure that you actually
selected something.

--
Stefan Blom
Microsoft Word MVP


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[sparra]

Stefan, many thanks, but my macro skills are very basic. How do I step
through your instructions? The macro that I recorded was merely switching on
the macro and recording key strokes and switching off again. I am fairly
skilled in most MS products but have not had to use macros so much. Lyn

 

[Stefan Blom]

See http://www.gmayor.com/installing_macro.htm, which explains how to
install the macro and attach it to a toolbar button.

--
Stefan Blom
Microsoft Word MVP


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