Macro runs fine from VBEditor, but not button

[pickytweety]

Hi, this macro was running fine, until the conversion to Office 2007. In
the Locations worksheet I have a list of locations in Zone 1. A worksheet is
created for each store in Zone 1. I manually move the created worksheets
into another Book. Then I go back to the original file to run Zone 2. Only
now I'm getting an error:
Cannot run the macro 'Book 2.xlsx'!PrepareReport'. The macro may not be
available in this workbook.

Why is it looking to the new book for the macro? The macro is in the
original file. It does let me click on the Developer tab, Macros, Run to run
the macro, but why can't I just click the button anymore? Correction, why
can't I click the button a second time (it runs the first time but then
somehow gets hooked to the new file, so I can't click the button a second
time).

I've posted code below in case it helps.
--
Thanks,
PTweety

Sub PrepareReport()
'
' PrepareReport Macro
'
'

Dim wksLoc As Worksheet
Dim wksTemp As Worksheet
Dim wksNew As Worksheet
Dim wksRight As Worksheet
Dim strLocation As Range
Dim strLoop As Range
Dim r As Range

Set wksLoc = Sheets("Locations")
Set wksTemp = Sheets("Template")
Set wksRight = Sheets("Right")

'Select the list of stores on Locations sheet
With wksLoc
Set strLoop = .Range("a2", .Range("a2").End(xlDown))
End With

'Grab print range
Sheets("Template").Activate
ActiveSheet.Calculate
Application.Goto reference:="print_area"
Set r = Selection

'Loop through each location (store)
For Each strLocation In strLoop
With wksTemp
.Range("A5").Value = strLocation
store = .Range("a5").Value
End With

'Create new sheet for location (store)
wksTemp.Copy Before:=wksRight
Set wksNew = ActiveSheet

With wksNew
'Make print range
ActiveSheet.PageSetup.PrintArea = r.Address
'Name new worksheet and calc it
.Name = Trim(store)
ActiveSheet.Calculate
'Replace formulas with Values
.Cells.Copy
.Cells.PasteSpecial Paste:=xlValues, Operation:=xlNone,
SkipBlanks:=False, Transpose:=False
Application.CutCopyMode = False
End With

Next strLocation

'We now have store sheets inbetween sheets Left and Right, but we need to
move the Dist Total
' and the Total Company sheet in.

Sheets("Dist Ttl").Activate
ActiveSheet.Calculate
ActiveSheet.Outline.ShowLevels RowLevels:=1, ColumnLevels:=1
ActiveSheet.Copy After:=Sheets("Left")
ActiveSheet.Name = "District Total"
Cells.Select
Selection.Copy
Selection.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:= _
False, Transpose:=False
Range("A1").Select

Sheets("Ttl Co").Activate
ActiveSheet.Calculate
ActiveSheet.Outline.ShowLevels RowLevels:=1, ColumnLevels:=1
ActiveSheet.Copy After:=Sheets("Left")
ActiveSheet.Name = "Total Company"
Cells.Select
Selection.Copy
Selection.PasteSpecial Paste:=xlValues, Operation:=xlNone, SkipBlanks:= _
False, Transpose:=False
Range("A1").Select



End Sub

 

[JLGWhiz]

If your file extension in xl2007 is .xlsx then it has no macro in it. It
would have to have a .xlsm file extension fo contain a macro.

 

[pickytweety]

The ".xlsx" file is created when I copy some "post-macro" sheets (that the
macro creates) into a new book.

In other words, I click the macro, new sheets are created. The macro stops.
I copy the newly created sheets into a new book (this is where the .xlsx
comes from). I go back to the original file and try to run the macro to
create more sheets (for the next zone) but this time it gives me an error
saying it can't find the macro...but that's because it's looking for it in
the new book (even if it's closed), not the original file. Why it tries to
find the macro in a new book is what has got me baffled.

I've tried closing the new book and it still won't work. I tried saving the
original .xls file as an .xlsm to see if it made a difference and it doesn't.
If I try to run the macro twice using the button, the second time it can't
find the macro. It's so weird. Keep in mind that this has been running for
a year with no trouble, then we switch to 2007 and it won't work with the
button after the first zone.
Thanks,
PTweety

 

[JLGWhiz]

I'll try to be clearer. You cannot call a macro from a .xlsx file. It has
to have been saved as a .xlsm file to retain the macro.

 

[Dave Peterson]

I'm not quite sure what you're doing, but it sounds like the macro is assigned
to a button from the Forms toolbar--and excel thinks that the macro should be in
that other workbook.

There are differences between the buttons from the Forms toolbar and
commandbuttons from the Control toolbox toolbar.

One of the nice (in this case for you) is that the macro isn't assigned to the
commandbutton. The code is placed into the worksheet module that owns the
commandbutton--and the procedure would be named something like:

Private Sub CommandButton1_Click()

This code will always be "assigned" to that button in that sheet. And if you
move/copy the sheet, then the new sheet will have all the properties of the old
sheet--including a copy of its own macro.

But your code will have to change.

One of the biggest differences is that all those unqualified ranges will refer
to the object owning the code--in this case, the worksheet with the
commandbutton.

When the code is in a general module, the unqualified ranges will refer to the
activesheet.

I didn't test this very much (er, at all--but it did compile):

Option Explicit
Private Sub CommandButton1_Click()

Dim wksLoc As Worksheet
Dim wksTemp As Worksheet
Dim wksNew As Worksheet
Dim wksRight As Worksheet
Dim strLocation As Range
Dim strLoop As Range
Dim r As Range
Dim Store As Variant 'string or what????

Set wksLoc = Sheets("Locations")
Set wksTemp = Sheets("Template")
Set wksRight = Sheets("Right")

'Select the list of stores on Locations sheet
With wksLoc
Set strLoop = .Range("a2", .Range("a2").End(xlDown))
End With

'Grab print range
Sheets("Template").Activate
ActiveSheet.Calculate
Application.Goto reference:="print_area"
Set r = Selection

'Loop through each location (store)
For Each strLocation In strLoop
With wksTemp
.Range("A5").Value = strLocation
Store = .Range("a5").Value
End With

'Create new sheet for location (store)
wksTemp.Copy Before:=wksRight
Set wksNew = ActiveSheet

With wksNew
'Make print range
ActiveSheet.PageSetup.PrintArea = r.Address
'Name new worksheet and calc it
.Name = Trim(Store)
ActiveSheet.Calculate
'Replace formulas with Values
.Cells.Copy
.Cells.PasteSpecial Paste:=xlValues, _
Operation:=xlNone, SkipBlanks:=False, Transpose:=False
Application.CutCopyMode = False
End With

Next strLocation

'We now have store sheets inbetween sheets Left and Right, but we need to
'move the Dist Total
' and the Total Company sheet in.

With Worksheets("Dist Ttl")
.Calculate
.Outline.ShowLevels RowLevels:=1, ColumnLevels:=1
.Copy After:=Sheets("Left")
ActiveSheet.Name = "District Total"
End With

With Worksheets("District total")
.Cells.Copy
.Cells.PasteSpecial Paste:=xlValues, _
Operation:=xlNone, SkipBlanks:=False, _
Transpose:=False
End With

With Worksheets("Ttl Co")
.Calculate
.Outline.ShowLevels RowLevels:=1, ColumnLevels:=1
.Copy After:=Sheets("Left")
ActiveSheet.Name = "Total Company"
End With

With Worksheets("Total company")
.Cells.Copy
.Cells.PasteSpecial Paste:=xlValues, _
Operation:=xlNone, SkipBlanks:=False, _
Transpose:=False
End With

End Sub

 

[JLGWhiz]

Follow up: When your file were transferred from the older version into
xl2007, if they contained macros and were not saved as .xlsm file types,
then you could very well have lost your macros. You need to check with your
IT folks for back-up if the macros were lost.

 

[pickytweety]

It was the form control button I was using, I think. So let me see if I
understand....I need to go into Excel Options, Customize, delete the
"Button(Form Control)" from my tool bar, add the "Command Button (Active X
Control)" to my toolbar. Go back into the file, redraw my button. Revise
the code as you suggested. Then how do I "attach" the macro to the button?
I used to just right click the button and there would be a menu item called
Assign Macro.
--
Thanks,
PTweety

I'm not quite sure what you're doing, but it sounds like the macro is assigned
to a button from the Forms toolbar--and excel thinks that the macro should be in
that other workbook.

There are differences between the buttons from the Forms toolbar and
commandbuttons from the Control toolbox toolbar.

One of the nice (in this case for you) is that the macro isn't assigned to the
commandbutton. The code is placed into the worksheet module that owns the
commandbutton--and the procedure would be named something like:

Private Sub CommandButton1_Click()

This code will always be "assigned" to that button in that sheet. And if you
move/copy the sheet, then the new sheet will have all the properties of the old
sheet--including a copy of its own macro.

But your code will have to change.

One of the biggest differences is that all those unqualified ranges will refer
to the object owning the code--in this case, the worksheet with the
commandbutton.

When the code is in a general module, the unqualified ranges will refer to the
activesheet.

I didn't test this very much (er, at all--but it did compile):

Option Explicit
Private Sub CommandButton1_Click()

Dim wksLoc As Worksheet
Dim wksTemp As Worksheet
Dim wksNew As Worksheet
Dim wksRight As Worksheet
Dim strLocation As Range
Dim strLoop As Range
Dim r As Range
Dim Store As Variant 'string or what????

Set wksLoc = Sheets("Locations")
Set wksTemp = Sheets("Template")
Set wksRight = Sheets("Right")

'Select the list of stores on Locations sheet
With wksLoc
Set strLoop = .Range("a2", .Range("a2").End(xlDown))
End With

'Grab print range
Sheets("Template").Activate
ActiveSheet.Calculate
Application.Goto reference:="print_area"
Set r = Selection

'Loop through each location (store)
For Each strLocation In strLoop
With wksTemp
.Range("A5").Value = strLocation
Store = .Range("a5").Value
End With

'Create new sheet for location (store)
wksTemp.Copy Before:=wksRight
Set wksNew = ActiveSheet

With wksNew
'Make print range
ActiveSheet.PageSetup.PrintArea = r.Address
'Name new worksheet and calc it
.Name = Trim(Store)
ActiveSheet.Calculate
'Replace formulas with Values
.Cells.Copy
.Cells.PasteSpecial Paste:=xlValues, _
Operation:=xlNone, SkipBlanks:=False, Transpose:=False
Application.CutCopyMode = False
End With

Next strLocation

'We now have store sheets inbetween sheets Left and Right, but we need to
'move the Dist Total
' and the Total Company sheet in.

With Worksheets("Dist Ttl")
.Calculate
.Outline.ShowLevels RowLevels:=1, ColumnLevels:=1
.Copy After:=Sheets("Left")
ActiveSheet.Name = "District Total"
End With

With Worksheets("District total")
.Cells.Copy
.Cells.PasteSpecial Paste:=xlValues, _
Operation:=xlNone, SkipBlanks:=False, _
Transpose:=False
End With

With Worksheets("Ttl Co")
.Calculate
.Outline.ShowLevels RowLevels:=1, ColumnLevels:=1
.Copy After:=Sheets("Left")
ActiveSheet.Name = "Total Company"
End With

With Worksheets("Total company")
.Cells.Copy
.Cells.PasteSpecial Paste:=xlValues, _
Operation:=xlNone, SkipBlanks:=False, _
Transpose:=False
End With

End Sub

 

[JLGWhiz]

With the button from the Control Toolbox, when you right click the button in
design mode, repeat: in design mode, you will be able to select view code
from the pop up menu. Click on View Code and it will open the proper code
window where you should see a two line of code similar to this:

Private Sub CommandButton1_ Click()

End Sub

Put your old macro between these two lines and remove the title line of the
old macro as well as the duplicate End Sub. Now when you click the button
the code will run from the object that you have the button on (i.e. Sheet or
UserForm)

As an alternative, If you want to leave your macro in the public module,
then just use the click event to call that macro as below.

Private Sub CommandButton1_Click()
'your macro name here
End Sub

It was the form control button I was using, I think. So let me see if I
understand....I need to go into Excel Options, Customize, delete the
"Button(Form Control)" from my tool bar, add the "Command Button (Active X
Control)" to my toolbar. Go back into the file, redraw my button. Revise
the code as you suggested. Then how do I "attach" the macro to the
button?
I used to just right click the button and there would be a menu item
called
Assign Macro.

 

[Dave Peterson]

I'm confuse about where this button is--and what type it is.

If it's on a worksheet (button replaced with a commandbutton), then just
doubleclick on that commandbutton and you'll see where to place the code.

If it's really on a toolbar, then the answer changes to something else.

I'd build and assign the macro in code.

It was the form control button I was using, I think. So let me see if I
understand....I need to go into Excel Options, Customize, delete the
"Button(Form Control)" from my tool bar, add the "Command Button (Active X
Control)" to my toolbar. Go back into the file, redraw my button. Revise
the code as you suggested. Then how do I "attach" the macro to the button?
I used to just right click the button and there would be a menu item called
Assign Macro.

 

[pickytweety]

Ok in Project Explorer, my macro is located in the Sheet2 rather than the
Module section. How will I know for the future if I should be putting code
in the sheet or in a module? Also, I want my button to say "Prepare Report"
rather than "CommandButton1", but I can't figure out how to change the text
on the button.
--
Thanks,
PTweety

With the button from the Control Toolbox, when you right click the button in
design mode, repeat: in design mode, you will be able to select view code
from the pop up menu. Click on View Code and it will open the proper code
window where you should see a two line of code similar to this:

Private Sub CommandButton1_ Click()

End Sub

Put your old macro between these two lines and remove the title line of the
old macro as well as the duplicate End Sub. Now when you click the button
the code will run from the object that you have the button on (i.e. Sheet or
UserForm)

As an alternative, If you want to leave your macro in the public module,
then just use the click event to call that macro as below.

Private Sub CommandButton1_Click()
'your macro name here
End Sub

 

[pickytweety]

Hi Dave,
The button is on a worksheet called Locations. What's on my toolbar (QAT)
is the button-drawing icon. (I didn't realize there were even two button
icons for drawing buttons in Excel--one for Forms Control and one for Control
Toolbox.) So your message indicating there were two was really helpful.
When I changed the code as you suggested my original problem was
solved--THANKS!!! Now I have a new question--I want my button in the Excel
worksheet to read "Prepare Report" instead of "CommandButton1". I tried
right-clicking on it and various other things like I used to do, but can't
figure out how to change the text.

Also, from Excel I used to be able to click on the Developer tab, then
Macros to see a list of all macros in the file. Is it not there now because
I changed the "Sub" line to "Private Sub"? I do want the macro to show up
under a list of macros in Excel.
The code is sort of "hidden" in the VB Project Explorer now--especially if
you forget which sheet it's on. I liked having it in the Module in VB
Project Explorer.
--
Thanks,
PTweety

I'm confuse about where this button is--and what type it is.

If it's on a worksheet (button replaced with a commandbutton), then just
doubleclick on that commandbutton and you'll see where to place the code.

If it's really on a toolbar, then the answer changes to something else.

I'd build and assign the macro in code.

 

[Dave Peterson]

Show that control toolbox toolbar again.
Click on the design mode icon on that toolbar.
Rightclick on the commandbutton and choose Command Object and then choose Edit.

You could also change the caption by going into design mode and showing the
commandbutton's property window. Look for the Caption property and change it to
what you want.

Private sub's won't show up in the alt-f8 dialog (same as the ribbon stuff you
wrote about). It's a good way to hide them from users.

But you can find the commandbutton on the worksheet and know what worksheet
module it's in, right?

 

[pickytweety]

I'm in design mode (the icon with the ruler, triangle and pencil is orange
instead of blue). I right click on the CommandButton1 and nothing happens.
Well actually I should say no menu pops up. I do get 8 sizing bubbles, 1
green spinner bubble, and my cursor changes to the normal white arrow
pointing to the center of 4 tiny black arrows pointing outward.
I'm wondering at this point if I have a setting somewhere that restricts
objects somehow. I looked through Excel Options Advanced and All is checked
for showing objects. I guess I can live with the button reading
CommandButton1, but if you have any other ideas, let me know.

 

[Dave Peterson]

I don't know why you're not seeing the options...

But there's a Properties button on that same control toolbox toolbar. You can
use the alternate suggestion, still.

 

[pickytweety]

I tried clicking the properties box already to look for the "caption" you
mentioned. But it brings up the Sheet2 Properties, not the button object
properties. I'm going to contact somebody from our IS group and see if our
build restricts objects somehow.
Will you do me a favor? Post a phony question out there, and checkmark the
"notify me of replies box". Then answer your own question/posting and see if
you get an email. I haven't been getting my response emails. The only way I
know you answered is if I refresh my browser.

 

[Dave Peterson]

I use a newsreader to access the newsgroups. So I don't see that "notifiy me of
replies" box.

If you're seeing the sheet properties window, then try selecting the
commandbutton once more. And make sure you're still in design mode.

If all fails, you could resort to a line of code:

Make sure that the worksheet with the commandbutton is active.
Open the VBE by hitting alt-F11
hit ctrl-g to see the immediate window
Type this and hit enter:

activesheet.commandbutton1.caption = "hi there"
or if you want a linefeed in that caption:
activesheet.commandbutton1.caption = "hi" & vblf & "there"

Then back to excel to check.

(Change Commandbutton1 to the name that you see in the namebox when that
commandbutton is selected.)

 

[pickytweety]

So I tried the immediate window code and this message box popped up:
Run-time error '438':
Object doesn't support this property or method.

 

[Dave Peterson]

Either the wrong worksheet was active--or the name of the commandbutton is not
"commandbutton1".

What do you see in the namebox with the commandbutton selected?

 

[pickytweety]

Even though the Design mode icon is highlighted and the CommandButton1 has
the eight sizing bubbles, when I click on properties, the name is Sheet2
Worksheet. I click on the button again and nothing happens --it's like a
can't get to the properties of the button, no matter what I try. I have the
screen split and I can see the button and Visual Basic at the same time.
Sheet2 (I call it Locations) is the selected sheet and the CommandButton1
appears to be selected because it has those sizing bubbles.

 

[Dave Peterson]

Try creating a new workbook and see if that problem persists.

I really don't have a guess why you're having trouble.