Mail Address Booking showing more than Email address

[Steve Adams]

Hi,

When I type in a mail recipient's name, or use the address book, I get their
business fax number, etc, as a choice, along with a choice of their email
address.

How can I set the address book so that it only shows email address?

(it's getting the business fax number off of the Contact card).

Thanks,

Steve (Office 2007, XP Pro SP2)

 

[Brian Tillman]

When I type in a mail recipient's name, or use the address book, I
get their business fax number, etc, as a choice, along with a choice
of their email address.

Just as it should.

How can I set the address book so that it only shows email address?

Don't put fax numbers in the contact record or specify them in some way that
Outlook can't tell it's a phone number, such as by prefixing it with the
letter "F".

 

[Steve Adams]

Thanks for the tip, Brian.

-Steve

Just as it should.


Don't put fax numbers in the contact record or specify them in some way
that Outlook can't tell it's a phone number, such as by prefixing it with
the letter "F".

 

[Steve Adams]

I added the prefix "ph " in front of all the phone numbers, but that did not
fool Outlook.

In order to avoid having to pick thru 3 suggestions, I guess I need to put
the phone numbers into the "Notes" section, but

it seems like there ought to be a setting which would allow only email
address as suggestions, when you "check names" for an email.

 

[Russ Valentine [MVP-Outlook]]

There are lots of suggestions that have been posted here countless times
better than that.
One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of techniques or utilities that can help you hide fax
numbers from the
address book. See:
http://support.microsoft.com/default.aspx/kb/305361/en-us
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

 

[Steve Adams]

Thanks Russ.

There are lots of suggestions that have been posted here countless times
better than that.
One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O
for
other). If the fax number begins with a letter, Outlook won't show it in
the
address book.

There are a couple of techniques or utilities that can help you hide fax
numbers from the
address book. See:
http://support.microsoft.com/default.aspx/kb/305361/en-us
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/