Mail Merge and E-Mail

[Mark Haffner]

I am, once again, trying to use the e-mail function in
the Merge feature to send assignment grade reports to my
students. I have done it quite smoothly in the past, but
now I am running into trouble. I get error messages from
Outlook telling me the address is not found. I guess my
basic question is, when you merge documents and
distribute them via e-mail, how does MS Word 2002
interface with your e-mail software? I get most of my
mail through Lotus Notes. Is that cobbling things up? In
thepast I have used a hotmail account. Can I direct Word
to use that account to distribute e-mail and bypass
Notes? Where does Outlook come into the picture?

 

[Cindy M -WordMVP-]

Hi Mark,

Generally, the Outlook people have a better idea of how all
this works under the hood. About the only thing I know is
that Word's mail merge will (try to) use the default email
editor (as set in Internet Explorer/Tools/Options).

But you should try asking in an Outlook newsgroup, and be
sure to mention
- the version of office you have
- what software you've used with the hotmail account

I am, once again, trying to use the e-mail function in
the Merge feature to send assignment grade reports to my
students. I have done it quite smoothly in the past, but
now I am running into trouble. I get error messages from
Outlook telling me the address is not found. I guess my
basic question is, when you merge documents and
distribute them via e-mail, how does MS Word 2002
interface with your e-mail software? I get most of my
mail through Lotus Notes. Is that cobbling things up? In
thepast I have used a hotmail account. Can I direct Word
to use that account to distribute e-mail and bypass
Notes? Where does Outlook come into the picture?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update
Sep 30 2003)
http://www.mvps.org/word

This reply is posted in the Newsgroup; please post any
follow question or reply in the newsgroup and not by e-mail

 

[Alain]

Hi,

Your mail-merge data source (Table or Query) must provide a field that
contains the address each message will be sent to.

When you click on the Merge to eMail button (translated from French),
you are asked to select the field that contains the email address.

Good luck.

Alain

Cindy M -WordMVP- a écrit: