Mail Merge by category into tables

[Ulticamp]

Good morning!

I am using MS Word 2000 and am a fairly adept user. I have a large Excel
database of vendors that I would like to merge into a catalog, sorted by
Vendor Category. I followed the Microsoft Tutorial "Use Mail Merge to Create
a List Sorted by Category in Word 2000" and was able to generate that merge
successfully.

I would like to be able to merge my data into tables that have three vendors
across, similar to mailing labels, with the vendor group atop each of the
tables. I can create a table for each record successfully, however, when I
try to put three next to one another, and use the "next record" command, I am
told I can not insert IF, SKIP, NEXT command in other fields.

Is there a work around? I really don't want to create a simple mail merge
and manually type in all of the headers...

Thank you so much!

 

[Doug Robbins - Word MVP]

If you create a Catalog (on in Word XP and later, it's called Directory)
type mailmerge main document with the mergefields in the cells of a one row
table in the mailmerge main document with the keyfield in the first cell in
the row and then execute that merge to a new document and then run the
following macro, it will create separate tables with the records for each
key field in them. With a bit of further development, you may be able to
get it to do what you want.

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
Set tcat = ttab.Cell(j, 1).Range
tcat.End = tcat.End - 1
Set scat = stab.Cell(i, 1).Range
scat.End = scat.End - 1
If scat <> tcat Then
ttab.Rows.Add
j = ttab.Rows.Count
ttab.Cell(j, 1).Range = scat
ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
ttab.Rows.Add
ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
Else
ttab.Rows.Add
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
End If
Next i


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Ulticamp]

I get a syntax error on this line:

Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,

how does this macro know to sort by the field "vendor_group"?

 

[Doug Robbins - Word MVP]

Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)

needs to be all on one line.

As the introductions says, the keyfield needs to be in the first cell in the
row. In your case, the keyfield is the vendor_group.

Note that the macro will definity need some modification to do what you
want.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP