mail merge doc showing first record in database

[Barry]

I have a Word 2000 mail merge document that works perfectly. It's
results are sent to a separate document. However, when I first open
the mail merge document and before doing any merge, the document's
page shows the name and address information of what I think is the
database's first record on all the labels on the page. As an example,
what I see when I open the document is as follows ('name' is the
actual name of the person, addressx is the actual address of the
person):

Name
Address1
Address2
Address3

<<Next Record>>Name
Address1
Address2
Address3

<<Next Record>>Name
Address1
Address2
Address3

etc

etc

How can I insure that the actual names don't show up when the mail
merge document is first opened? I see the Mergefields fine when I hit
alt-F9.

Barry

 

[Graham Mayor]

If you have the 'View Merged Data' toggle set, this behaviour is normal.

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Graham Mayor - Word MVP
E-mail (e-mail address removed)
Web site www.gmayor.com
Word MVP web site www.mvps.org/word
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